Community Association Legal Assistant

Description Becker was honored by U.S. News & World Report as one of the best law firms to work for in both the 2024, 2025, and 2026 inaugural lists, reflecting our strong commitment to employee well-being, professional development, and a supportive workplace culture. Come be a part of our award-winning team! Becker is a diverse, multi-practice, commercial law firm with international affiliates and offices in Florida, New York, New Jersey and Washington, DC. Becker prides itself on client focused services and a commitment to always exceeding our client's expectations. Since 1973, we have been focusing on building a culture that is collaborative, creative, and passionate about growth. We offer a comprehensive benefits package including Employer-Paid benefits, Mental Health coverage, and even a 401k match! To fulfill our commitment to our employee’s health and safety, Becker has committees – such as the Mental Health and Wellness Committee – that ensures our employee’s individual health is always a priority. We provide every incoming employee with individualized training to ensure that they are experts on Becker’s use of above-industry-standard software and in their role. We are seeking a highly organized and proactive Legal Assistant to join the Community Association team. The ideal candidate will excel in a professional and team-oriented environment. The role requires excellent communication skills, meticulous attention to detail, and the ability to thrive in a fast-paced environment. DUTIES/RESPONSIBILITIES: Manage attorney calendars, appointments, meetings, events, classes, and travel arrangements, ensuring schedules and supporting materials are accurate and current, and daily schedules are provided promptly each morning. Handle telephone and email communications, take detailed messages, and interact professionally with potential and existing clients, business contacts, and other stakeholders. Assist with Potential New Client inquiries, business development activities, marketing reports, and interview or media requests in accordance with departmental procedures. Draft, edit, proofread, and finalize correspondence and legal documents, including letters, enclosures, memos, amendments, contracts, covenant enforcement letters, and related enclosures. Enter attorney time in Aderant and assist with Unbilled Time Reports, casual pre-bills, billing discrepancies, checks, and other client billing matters. Prepare and process attorney expense reports and perform general reporting or accounting-related tasks as needed. Organize and maintain documents and emails in iManage and support file opening and closing procedures. Verify and communicate client information updates for InterAction. Conduct corporate, property, and regulatory searches using State of Florida, DBPR, and Property Appraiser resources. Assist with CLE reporting, registered agent matters, MRTA logs and notifications, and Annual and Special Meeting Notice Packages. Ensure the monthly marketing report accurately reflects all business development activities for assigned attorney(s). Process incoming and outgoing mail and provide general administrative support. Perform additional duties as required. SKILLS AND ABILITIES Strong organizational and time-management skills, with the ability to manage multiple calendars, matters, files, and competing priorities. Excellent written and verbal communication skills, including strong grammar, spelling, proofreading, and document-formatting abilities. Professional demeanor and exceptional client service skills, including the ability to communicate effectively with executives, clients, and business professionals. Ability to anticipate needs, exercise sound judgment, maintain confidentiality, and work independently with minimal supervision. Strong attention to detail, problem-solving skills, and ability to meet deadlines. Experienced in executive support, event coordination, and cross-functional collaboration with a strong commitment to teamwork and service excellence. Proficiency in Microsoft Office, particularly Outlook and Word. Experience with Aderant, iManage, and InterAction is preferred. Familiarity with the State of Florida, and DBPR websites is advantageous. EDUCATION AND EXPERIENCE Associate degree in Paralegal Studies, Business Administration, or a related field preferred. Minimum of three years of administrative or legal support experience in a law firm or corporate legal environment required. Prior experience providing executive-level support and managing multiple calendars and professionals is strongly preferred. EQUAL EMPLOYMENT OPPORTUNITY Becker is committed to diversity in the workplace. Workplace diversity refers to the protection, respect and inclusion of all of the attributes that each employee contributes to the workplace. We strive for a workplace that welcomes and respects all employees regardless of any protected class status, including, but not limited to, race, color, religious creed, national origin, sex, sexual orientation, gender identity, genetic information, military service, age, ancestry, and disability. We also acknowledge the other ways in which people are different, such as educational level, life experience, work experience, socio-economic background, and personality and recognize the value of these individual differences. We are wholly committed to creating hiring practices and a work environment that values and utilizes the contributions of people with different backgrounds, experiences, and perspectives. As such, it is the policy of Becker to recruit, employ, train, develop, and promote employees on the basis of individual qualifications, competence, and merit. We believe that all persons are entitled to equal employment opportunity and do not discriminate on any basis prohibited by applicable law. It is our goal to fully comply with the letter of the law, as well as its spirit and intent. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr