Business/Administrative Associate I (Project Finance Coordinator) - OVCAS

Business/Administrative Associate I (Project Finance Coordinator) - OVCAS

Hiring Department : OVCAS Plan Sustain Proj Mgt

Location : Chicago, IL USA

Requisition ID : 1041303

FTE : 1

Work Schedule : Monday - Friday, 37.5 hours per week


Shift : Days

# of Positions : 1

Workplace Type : Remote


Posting Close Date : 5/31/2026

Salary Range (commensurate with experience): $57,993.00 - 71,994.00 / Annual Salary

About the University of Illinois Chicago

UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

Under general supervision of the Assistant Director for Business Services, the Business/Administrative Associate I (Project Finance Coordinator) maintains efficient business processes and departmental accounting records for construction and remodeling projects administered by Planning, Sustainability and Project Management (PSPM) at the University of Illinois Chicago, prepares financial statements, and analyzes and monitors business operations, revenues and methods utilized by PSPM throughout the capital delivery process.

Duties & Responsibilities:

• Review and process all obligation and expenditure transactions for capital and non-capital projects, ensuring that all outstanding expenses are paid promptly. Documents to be included are miscellaneous obligations, receiving reports, contractor payment applications, service requisitions, miscellaneous invoice vouchers, etc.
• Review and process all contract documents for projects. Documents to be included are contracts, change orders, requisitions, purchase orders, etc.
• Assist with the preparation of financial statements, management reports, and project closeouts for capital improvement projects financed from state, federal, gift, grant, auxiliary and other fund sources.
• Process various accounting forms required for the activation of new capital and non-capital projects, continuation of existing projects, and closure of project funds.
• Assist with administration, monitoring, review, and reconciliation of financial transactions and statements for accuracy, completeness, and conformance with University policy, state laws, etc.
• Maintain and upgrade when required a level of competency in various systems utilized by the University including Banner, FCPWeb, FMWeb, PRZM, iBuy, Emburse Enterprise (formerly Chrome River), MyUIFinancials, FABWeb, EDDIE, and Document Direct.
• Perform other related duties and participate in special projects as assigned by Assistant Director.

Minimum Qualifications Required:

1. Bachelor's degree in business administration, management, or a field related to the position.
2. Two (2) years of professional business, financial, and/or managerial work experience.
3. Experience in project lifecycle financial management, including the initiation, tracking, reconciliation, and closeout of capital and non-capital projects.
4. Experience with financial Enterprise Resource Planning (ERP) systems used in large, complex organizations-such as higher education, government, healthcare, or corporate settings (e.g., Banner, Oracle, SAP, Workday).
5. Experience with contract and procurement documentation: Preparing and processing documents such as purchase orders, change orders, and requisitions, ideally in a complex or regulated environment.

(NOTE: A Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.)

Preferred Qualifications:

• Knowledge of project life cycle financials, as applied to project management, including budgeting, cost tracking,
  expense reconciliation, and financial reporting across the project lifecycle.
• Experience using Microsoft Office products, computer operating systems and spreadsheet programs. Familiarity with iBuy and Banner (and its administrative forms).
• Strong analytical/problem-solving skills and excellent oral & written communication skills.
• Master's degree in accounting, finance, business administration, or related field.
• Accounting and financial analysis experience, preferably in a large, complex University or not-for-profit setting.
• Previous experience and/or demonstrated capability to work effectively in a cooperative team environment that requires frequent contact with various internal and external constituencies.
• Knowledge of UIC Business Policies and Procedures.

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the onlineapplication including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.