Accounts Payable Supervisor (Austin Water)

Accounts Payable Supervisor

Purpose:

This position is responsible for supervising the accounts payable function, including activities such as the timely payment of all vendor invoices and expense vouchers and the maintenance of accurate records and reports.

Duties, Functions and Responsibilities:

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• Coordinates daily workflow of staff to ensure timely preparation, review, and approval of payment disbursements.
• Coordinates, recommends, and implements processes and internal controls; maintains financial security by documenting established internal accounting controls.
• Develops and plans section training and projects.
• Ensures that invoices and expenses are processed accurately and timely.
• Reconciles general ledger clearing accounts.
• Coordinates with other departmental divisions to ensure timely payment of invoices and expenses.
• Researches and resolves payment discrepancies within the City of Austin and external customers.
• Provides guidance and direction through the review of transactional documents prepared by internal and external department staff.
• Assists departments and other internal or external customers by drafting procedural guidance, policies, and procedure.
• Provides accounts payable policy and procedure training to internal/ external department staff in both formal and informal settings.

Responsibilities - Supervisor and/or Leadership Exercised:

• Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal.

Knowledge, Skills, and Abilities:

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of accounts payable processes.
• Knowledge of various City of Austin processes and procedures related to accounts payable.
• Knowledge of internal control systems.
• Knowledge of Microsoft office products.
• Knowledge of manual and automated financial systems.
• Knowledge of records management processes and requirements.
• Ability to lead highly diverse workforce.
• Ability to review and analyze performance measure data.
• Ability to resolve problems or situations requiring the exercise of good judgement.
• Ability to establish and maintain good working relationships with other City employees and the public.
• Skill in effective verbal and written communications.
• Skill in utilizing a personal computer.

Minimum Qualifications:

• Graduation with a Bachelor's degree from an accredited college or university with major course work in a field related to the job, plus two (2) years related experience, one (1) year of which were in a lead or supervisory capacity.
• Experience may substitute for education up to four (4) years.

Licenses and Certifications Required:

• None.

Preferred Qualifications:

• Experience working in a utility, municipality, or other similarly regulated entity
• Professional experience and knowledge of Federal, State, and Local laws, regulations, and policies.
• Experience with contract management, purchasing, and accounting payment activities.
• Effective communication skills with internal and external customers and vendors.
• Strong problem-solving, decision-making, and organization skills with the ability to prioritize tasks in an environment with frequent interruptions and changes in priorities.
• Experience working on or working in cooperation with an emergency management or logistics team.
• Ability to travel to more than one work location.

Notes to Candidate:

Position Overview:

The Accounts Payable Supervisor will support the Utility Supply Chain Division, providing essential administrative and logistical services for both field and office staff. This role requires strong time?management, organization, and multitasking skills, and the ability to work independently and as part of a team, with the ability to manage frequent interruptions and shifting priorities. Key duties supervising the accounts payable function, including activities such as the timely payment of all vendor invoices and expense vouchers and the maintenance of accurate records and reports. Success in this role requires professionalism, the ability to anticipate needs, and a commitment to excellent customer service.

Pay Range: $30.70 - $38.37 per hour

Position(s) will be filled at the following location: Waller Creek Center, 625 E 10th St, Austin, TX

Benefits:

Working with Austin Water provides a number of health and welfare benefits, such as medical, paid leave time, a great retirement plan, training opportunities and more click HERE for more information.

When completing the City of Austin employment application:

• A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position.
• Provide each job title and accurate employment dates for all jobs included on the application.
• Your work history should include the duties you performed, any supervisory or lead responsibilities, and any equipment and computer software used.
• The City of Austin employment application is an official document; incomplete applications will not be considered.
• A rsum is required but will not substitute for a complete employment application. Incomplete applications will not be considered.
• A cover letter is also required. In the cover letter candidates should describe, in concise detail, their interest in this position and highlight any prior experience that is relevant to this position.

If you are selected to interview:

• You will receive information and instructions for preparing a short presentation to be given at the time of the interview.

If you are selected as a top candidate:

• Verification of your education (which may include high school graduation or GED, undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution.
• If you are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date.
• A criminal background investigation is required

Travel:

If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.

Critical Employee:

This position has been designated as critical for the City of Austin. Critical positions are necessary and vital and support activities that impact City or department operations. Work can be done while at a designated work site or while working at an alternate work location. Critical employees may be reassigned to another area to provide essential services to support any extraordinary situations or emergency conditions.

Secondary Employment:

• All Austin Water employees are prohibited from accepting or engaging in any secondary employment that might conflict or interfere with an employee's duty and responsibility to the Department.
• Austin Water will review all secondary employment.
• Employees are required to submit a Secondary Employment Application for review and approval upon being hired with Austin Water, as well as current Austin Water employees considering secondary employment.

90-day Provision:

This posting may be used to fill additional vacancies that occur within the department.

All Austin Water worksite locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any AW worksite including construction sites, parking lots, garages or in any personal vehicle located on the premises.

Applicants are encouraged to apply immediately. Please note that the Department may close the job posting at any time after 7 days.

Please be aware that the Job Posting Close Date reflects the final day to apply, but the posting will close at 11:59 PM the day before the date listed. All application steps, including attachments and submission, must be fully completed before that time.

We also recommend that you save or print a copy of the job posting for your records. Once a posting has closed, it will no longer be viewable in the system.

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