Administrative Coordinator

Administrative CoordinatorPositions are advertised for a minimum of five business days on our job website. After five business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications submitted by October 30, 2026. The University of South Carolina offers a valuable benefits package including but not limited to:Health and Life InsuranceRetirement ProgramsPaid TuitionDependent ScholarshipsAnnual LeaveSick Leave13 Paid Holidays (including an extended December holiday)Paid Parental LeaveProfessional Development OpportunitiesClick here to learn more about why you should work at USC.Posting DetailsPosting SummaryLogoPosting Number - STA00760PO26Job Family - Administrative SupportJob Function - Administrative ServicesUSC Market Title - Administrative CoordinatorLink to USC Market Title - Level - P2 - ProfessionalBusiness Title (Internal Title) - Administrative CoordinatorCampus - School of Medicine GreenvilleWork County - GreenvilleCollege/Division - School of Medicine GreenvilleDepartment - SOMG School of Medicine GreenvilleState Pay Range - G08USC Market Range - MRE - $49,700 $60,882 $72,065Anticipated Hiring Range - $49,700 - $72,065Location of VacancyPart/Full Time - Full TimeHours per Week - 37.5Work Schedule - Standard working schedule: 8:30am – 5:00pm Must be willing to work a flexible schedule to meet the needs of the department.Basis - 12 monthsJob Search Category - AdministrativeAbout USCAbout University of South Carolina - From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.Veterans' Preference Statement - The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.Benefits for FTE Positions The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at Job Summary - Reporting to the Executive Assistant to the Office of the Dean under limited supervision, the Administrative Coordinator monitors, coordinates and/or performs diverse administrative and support activities for Associate Dean's across the Office of Medical Education, Faculty Affairs and Development, and Institutional Data, Evaluation, Accreditation, and Strategic Planning. The Administrative Coordinator performs activities associated with day-to-day operations, meeting management, and strategic initiatives led by each Associate Dean. Strong organizational skills, professionalism, and maintaining confidentiality are integral to the activities of the ideal candidate.Job Related Minimum Required Education and Experience - Requires a bachelor's degree in a job related field and 2 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.Required Certification, Licensure/Other CredentialsPreferred QualificationsKnowledge/Skills/Abilities - Must be detail oriented, possess excellent verbal and written communication skills, and ability to maintain confidentiality all in a professional manner. Computer proficiency in Microsoft Office Suite. Key attributes include: Exceptional communication skills Highly Organized and able to prioritize tasks. Ability to work independently under minimal supervision. Knowledge of modern office practices, procedures, and equipment. Ability to always maintain a professional demeanor. Ability to maintain confidentiality and respect. Demonstrates a commitment to teamwork, self-awareness, professionalism, open/transparent, professional communication, and servant leadership. Proactively seeks opportunities to apply training, experience, knowledge, and skills as appropriate to meet emerging institutional needs. Communicates respect for others in the work environment, contributes to the development of a welcoming environment and positive institutional culture. Serves as liaison between offices and attends monthly administrative support meetings. Ability to maintain positive relations with vendors and key stakeholders.Job DutiesJob Duty - Provides support and coordination for the Associate Dean for Admissions. Provides administrative support for designated operational committees led by the Associate Dean. Schedules and coordinates appointments and/or travel for leader and visitors, coordinates catering orders for business meetings, submits payments for processing. Drafts written documentation and correspondence for the office, screens and evaluates incoming and outgoing correspondence, and prepares responses as appropriate. Prepares meeting agendas, presentations, and distributes meeting minutes in a timely fashion for meetings led by Associate Dean. Provides office support handling administrative inquiries as appropriate such as P-Card transactions, supply orders, reimbursements for the Associate Dean. Organizes and tracks call for materials, updates data to maintain departmental records and databases forLCMEandACCMEaccreditation. Maintains confidentiality of records and information. Keeps key stakeholders informed of deadlines and adjustments.Essential Function - YesPercentage of Time - 20Job Duty - Provides support and coordination for the Associate Dean for Faculty Affairs and Development. Provides administrative support for designated operational committees led by the Associate Dean. Schedules and coordinates appointments and/or travel for leader and visiting faculty, coordinates catering orders for business meetings, submits payments for processing. Drafts written documentation and correspondence for the office, screens and evaluates incoming and outgoing correspondence, and prepares responses as appropriate. Prepares meeting agendas, presentations, and distributes meeting minutes in a timely fashion for meetings led by Associate Dean. Provides office support handling administrative inquiries as appropriate such as P-Card transactions, supply orders, reimbursements for the Associate Dean. Organizes and tracks call for materials, updates data to maintain departmental records and databases forLCMEandACCMEaccreditation. Maintains confidentiality of records and information. Keeps key stakeholders informed of deadlines and adjustments.Essential Function - YesPercentage of Time - 50Job Duty - Provides support and coordination for the Associate Dean for Program Assessment and Accreditation. Provides administrative support for designated operational committees led by the Associate Dean. Schedules and coordinates appointments and/or travel for leader and visitors, coordinates catering orders for business meetings, submits payments for processing. Drafts written documentation and correspondence for the office, screens and evaluates incoming and outgoing correspondence, and prepares responses as appropriate. Prepares meeting agendas, presentations, and distributes meeting minutes in a timely fashion for meetings led by Associate Dean. Provides office support handling administrative inquiries as appropriate such as P-Card transactions, supply orders, reimbursements for the Associate Dean. Organizes and tracks call for materials, updates data to maintain departmental records and databases forLCMEandACCMEaccreditation. Maintains confidentiality of records and information. Keeps key stakeholders informed of deadlines and adjustments.Essential Function - YesPercentage of Time - 20Job Duty - Provides training and cross coverage for other administrative personnel during times of increased demand and/or absence. Assists with the onboarding of new employees, including the completion of paperwork to request badges, keys, and technology. Contributes to unit efforts by performing other related duties as assigned or required.Essential Function - YesPercentage of Time - 10Position Attributes Employees in Safety-Sensitive