Talent Acquisition & Onboarding Coordinator

Description

The Talent Acquisition & Onboarding Coordinator plays a crucial role in supporting the mission of Piper Shores by attracting, hiring, and welcoming employees who are passionate about serving older adults. This role manages the full recruitment lifecycle for all hourly roles and leads a thoughtful onboarding experience that helps new team members feel welcomed and prepared.

This role reports to the HR Manager and maintains a strong working partnership with the Learning & Development Specialist to guide new employees through the complete onboarding process. This role is on-site, Monday through Friday.


ESSENTIAL JOB DUTIES:

• Partner with department heads and managers to understand staffing needs, shift requirements, and role-specific competencies.
• Posts hourly positions across the community including healthcare, dining services, housekeeping, maintenance, life enrichment, and administrative roles.
• Maintain and update employee and candidate records within the Human Resources Information System (HRIS) ensuring accuracy, completeness, and confidentiality of all data.
• Receives all applications and assesses candidate skills and experience for hourly positions. Conducts initial phone interview and recommends candidates for further consideration or rejection.
• Actively develops relationships with external partners including school guidance counselors, Adult Education programs and Colleges/Universities.
• Serve as a primary point of contact for new hires, helping them navigate benefits, policies, and workplace expectations.
• Utilize the Human Resources Information System (HRIS) to manage the onboarding process including collecting required employment documentation, assigning onboarding tasks and ensuring all pre-employment and compliance requirements are completed prior to start dates.
• Creates employee badges; maintains badge system.
• Processes separation/offboarding tasks such as benefits termination, badge access removal, etc.
• Provides administrative support to the department as needed.

EDUCATION, SKILLS, AND EXPERIENCE REQUIREMENTS:

• Associates or Bachelors Degree preferred. High School diploma with 3-5 years of experience within HR accepted.
• 1 year of Human Resources experience preferred.
• Prior experience in a professional setting required - preferably in an administrative, sales, healthcare or customer service capacity.
• Exceptional organizational and time management skills.
• General understanding of Human Resources procedures; ability to learn basic Maine Labor Law.
• Must have intermediate with MS Office Suite; preferred experience with HRIS or database software.
• Sound judgment and problem-solving skills.
• Discretion and ability to handle confidential information.
• Ability to respond to time sensitive requests and manage multiple priorities.
• Excellent customer service skills, including affinity for working with diverse populations.

Please include a brief cover letter with your resume.

We offer a friendly and professional work environment along with these benefits:

• Health, dental and vision insurance as low as $65/month for a top-tier plan
• 100% company-sponsored short and long-term disability and life insurance
• 18 days of Paid Time Off to start, PTO buy-back feature
• 8 holidays (double pay for working holidays) and 2 paid personal days
• Generous annual performance increases to base pay
• Retirement plan option with up to 4% company match
• Growth opportunities and career pathways with tuition reimbursement
• Regular employee appreciation events, including meals, raffles and contests

Piper Shores is dedicated to a policy of compliance with all federal and state laws regarding nondiscrimination in employment.

Consistent with the Maine Human Rights Act and the American with Disabilities Act, applicants may request a reasonable accommodation if needed to participate in the application process.

Under Maine law, all employees working in congregate care facilities must be vaccinated against Influenza, and required Public Health vaccines such as MMR/Hep B/Varicella/etc. A two-step TB test is required upon hire.