Transportation Coordinator

ESSENTIAL FUNCTIONS Reasonable Accommodations Statement To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. Plans, organizes, and communicates daily workload. Verifies the yard is correct and that the information is accurate for all trailers/containers that have been picked up or brought in. Collects, counts, and prepares picklists for all shipments and enters the information into the portals for each carrier. Maintains a working relationship with all carriers and Hill’s Planning Team to make sure all shipments are covered. Manually directs all international shipments to follow correct FIFO standards. Performs audits on international paperwork. Makes sure that all documents are present, stamped, and completed correctly. Requests, organizes, and maintains copies of all COA’s for products shipping internationally. Coordinates with carriers and schedules times for all inbounds and outbounds. Enters all shipments and other information into the schedule. Continually reviews the schedule for inconsistencies. Prepares folders with all necessary paperwork for each outbound. Runs daily reports to make sure that all shipments have been processed correctly and in timely manner. Communicates and coordinates the pickup or repair of all rejected trailers on the yard and keeps an updated list of all rejections. Completes daily reporting for Security, and other reports requested by management. Plans transport for all LTL shipments. Runs the Advanced Shipping Notice (ASN) report daily and updates with correct dates. Maintains the EMC planning document with all plant production, and warehouse shipping information. Creates shipments and secures transport for test products and international registration samples. Monitors partial pallet numbers and adjusts shipments as needed to ship bulk product out. Works with IT to make sure the schedule is up-to-date and function utilization is maximized. Keeps a current record of heat treated and domestic pallets on-hand and orders them as needed. Reliable attendance at scheduled shifts. Performs all duties in conformance to appropriate safety and security standards. Performs all other duties as assigned or needed. POSITION QUALIFICATIONS Attendance – Ability to work required schedule, arrive on time, and flex schedule to accommodate the needs of the business. Communication – Ability to effectively communicate in writing and verbally in a courteous and professional manner with others. Mathematics – Ability to apply advanced mathematical concepts such as exponents, logar​ithms, quadratic equations, and permutations. Language – Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Diversity Oriented – Ability to work effectively with people regardless of age, gender, race, ethnicity, religion, or job type. Relationship Building – Ability to establish and maintain effective working relationships with customers, co-workers and management. Productivity – Ability to maintain a level of production that meets or exceeds established guidelines. Accuracy – Ability to perform work accurately and thoroughly. Detail Oriented – Ability to pay attention to minute details and prioritize tasks. Analytical Skills – Ability to define problems, collect data, establish facts and draw valid conclusions. Accountability – Ability to accept responsibility and account for actions. Reliability – Ability to be dependable and trustworthy. Responsibility – Ability to be held accountable or answerable for one’s conduct. Business Acumen – Ability to grasp and understand business concepts and issues. Decision Making – Ability to make critical decisions while following company procedures. Self‑Motivated – Ability to be internally inspired to perform a task to the best of one’s ability. Safety Awareness – Ability to identify and correct conditions that affect Team Member safety. Coaching & Development – Ability to provide guidance and feedback to help others strengthen specific knowledge/skill areas. Organized – Ability to follow a systematic method of performing a task. Adaptability – Ability to adapt to change in the workplace. SKILLS & ABILITIES Education: High School Graduate or General Education Degree (GED) preferred. Experience: Two (2) years experience in transportation supervision; proficient with DOT and other driver, carrier regulations. Computer Skills: Intermediate computer or tablet skills; intermediate Microsoft Office skills (Outlook, Excel, PowerPoint, Word); SAP. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr