Procurement Assistant

Procurement AssistantWe are seeking a detail-oriented and proactive Procurement Assistant to support our day-to-day purchasing, inventory, and vendor coordination activities. The ideal candidate will have 2 - 5 years of procurement or purchasing experience, strong comfort with reporting and ERP/inventory systems, and the ability to keep production flowing through timely order placement, receiving, and issue resolution. This role is central to keeping our stockroom, sales-order fulfillment, and vendor relationships running smoothly.Key Responsibilities• Monitor incoming email and respond promptly to ensure continued production flow.• Refresh NetSuite throughout the day to monitor open sales orders.• Create purchase orders (POs) for sales orders containing non-inventoried items.• Create POs for inventoried items based on on-hand levels and forecasted/average usage.• Fulfill sales orders (pick orders) and distribute to, or alert, the ordering party for pick-up.• Monitor emergency sales orders from in-house and outside branches.• Create and fulfill stockroom sales orders for employees requesting items in person.• Monitor daily vendor mail deliveries; sort and distribute incoming mail.• Open incoming POs and match to packing slips, flagging any variances or item issues.• Receive POs in NetSuite after comparing the signed-off packing slip to the open PO.• Communicate receiving issues to Finance and initiate the RMA process with the vendor as needed.• Monitor for incoming marketing materials from social media; create and distribute POs to the correct vendor.• Create POs for weekly normal-inventory sales order requests (SC on Wednesday, Wilmington on Friday).• Package and ship RMAs using vendor-provided labels or Absolute labels, depending on the reason for return.• Create POs, package, and ship equipment for repairs as needed.• Monitor min/max levels in Zimbis and create POs based on inventory levels and min/max settings.• Update min/max levels for surgical and implant Zimbis machines as requests and demand change.• Cycle-count inventory and investigate discrepancies.• Adjust inventory levels in NetSuite based on cycle-count findings.• Monitor and update employee asset lists as equipment/property is distributed to employees.• Maintain appropriate inventory levels to avoid expired or obsolete (dead) inventory.• Research new parts for technicians as requested.• Foster and maintain strong vendor relationships to secure priority during high-demand periods.• Call and/or email vendors to track credits.• Track missing invoices from vendors.• Monitor costs and research vendors for cost savingsRequired Qualifications• 2 - 5 years of experience in procurement, purchasing, inventory control, or a related role.• Demonstrated experience creating and managing purchase orders and receiving goods against packing slips.• Strong reporting skills - comfortable pulling, reviewing, and acting on inventory and purchasing reports.• Experience with ERP/inventory systems (NetSuite or similar) and min/max inventory replenishment.• Solid written and verbal communication skills for vendor and cross-functional coordination.• High attention to detail with the ability to investigate and resolve inventory and invoice discrepancies.• Ability to multitask and prioritize in a fast-paced environment to keep production flowing.Preferred Qualifications• Experience with NetSuite and/or Zimbis inventory systems.• Familiarity with RMA processing and return shipping workflows.• Prior exposure to cycle counting and inventory reconciliation.• Experience supporting multi-branch or multi-location operations.