Parts & Inventory Coordinator

Description

Sugar Bowl is seeking a dependable, systems-minded problem-solver Parts & Inventory Coordinator to manage the procurement and inventory that keeps our operations running all season. Our Resort Operations department depends on seamless coordination across both vehicle fleet and lift maintenance - and this role is central to keeping our teams equipped, our inventory organized, and our equipment running.

We are a team that takes pride in our work, our mountain, and the guests and colleagues we serve. If you thrive in a dynamic, fast-paced environment and are driven by operational excellence, we want to hear from you.

Why Sugar Bowl?

Sugar Bowl Resort has been proudly independent for over 80 years and is one of the oldest ski resorts in California. Situated atop beautiful Donner Summit, Sugar Bowl has a storied past with ties to Austrian ski culture, Hollywood and Walt Disney. This special community helped bring skiing to "sunny California" since December 1939. Since then, it continues to attract adventurous winter sports enthusiasts alike.

Who You Are:

• Previous experience in parts and inventory management, including computerized record-keeping and purchase order processing

• Understanding of basic equipment repair and maintenance principles; experience supporting both vehicle fleet and mechanical/lift systems is a plus

• Proficiency in Microsoft Word, Excel, and Outlook; ability to learn and effectively utilize Sugar Bowl's maintenance software

• Strong organizational skills with a self-starter attitude and the ability to independently set and manage priorities across multiple departments

• Energetic, friendly, and outgoing professional with excellent interpersonal and communication skills

• Ability to work effectively in a high-stress, fast-paced, and frequently changing environment

• Valid driver's license with a clean driving record

What You'll do:

Reporting directly to the Director of Fleet & Roads, you will own the full lifecycle of parts and inventory for both the Vehicle Fleet and Lift Maintenance departments. Your key responsibilities include:

Procurement & Vendor Management

• Procure and manage parts, supplies, oils, and fuels for vehicle and lift maintenance operations at the lowest possible cost and in a timely manner

• Partner with vendors to negotiate the best pricing and quality available for all inventory items

• Coordinate delivery logistics to and from suppliers as needed

Inventory & Facilities

• Maintain clean, organized, and accurate physical inventory across parts rooms, oil rooms, and supply storage areas for both departments

• Manage and maintain fuel and fluid stock levels to ensure operational continuity across vehicle and lift operations

• Keep shop perimeters, and shared spaces organized, secure, and ready for use

Systems & Documentation

• Administer Sugar Bowl's computerized maintenance management program for both departments, including generating purchase orders, tracking orders, receiving deliveries, and coding invoices

• Work with department managers to ensure all work orders are accurately documented and entered into maintenance software

• Maintain daily documentation in accordance with accepted accounting procedures

• Regularly review equipment checkout sheets; ensure work orders are completed and parts are ordered promptly

• Administer Sugar Bowl's computerized time keeping system to ensure staff time keeping is up to date accurate and meets payroll deadlines.


Compliance & Safety

• Ensure compliance with all applicable County, State, and Federal regulations governing ski resort maintenance facility operations.

• Oversee hazardous waste programs, including proper handling of tires, batteries, oil, and oil filters

• Maintain a safe work environment at all times

Cross-Departmental Support

• Assist mechanics and lift technicians with sourcing parts, equipment manuals, and specialty tools

• Source contract services for the repair and maintenance of building facilities

• Support budgeting and forecasting for parts and inventory purchasing needs across both departments

• Deliver excellent customer service to all guests, staff, and colleagues

Physical Requirements:

• Must be comfortable working in extreme outdoor conditions, including cold temperatures, high wind, snow, and ice


• Regularly lift, carry, and maneuver items up to 50 lbs


• Perform snow shoveling and other manual labor tasks as operationally required


• Confident driving in very adverse mountainous conditions, including icy and snow-covered roads


• Traverse resort terrain and access maintenance facilities in winter conditions


• Stand, walk, bend, and work in confined or physically challenging spaces for extended periods

Benefits:

• Generous flexible and paid time off

• Employer sponsored 401k plan after 1,000 worked hours and one (1) year of service

• Medical, dental, and vision benefits

• Employer paid life insurance

• Additional voluntary benefits (AD&D, critical illness, etc.)

• Employee Assistance Program (EAP)

• Professional development opportunities


• Free ski and tubing passes for employees


• Free ski passes for dependents


• 50% off food at our restaurants

• Free group ski and snowboard lessons for employees


• Employee discounted lift tickets for family and friends


• Lift ticket discounts at multiple resorts including 24 Mountain Collective destinations

• Hotel discounts


• Employee ski reciprocal programs


Sugar Bowl Resort believes that all persons are entitled to equal employment opportunity and does not discriminate against its employees or applicants because of race, color, hair, religion, sex, sexual orientation, gender identity, gender orientation, gender expression, pregnancy, marital status, national origin, citizenship, veteran status, ancestry, age, physical or mental disability, medical condition, or any other status protected by federal, state or local law, ordinance or regulation. Equal employment opportunity will be extended to all persons in all aspects of the employer-employee relationship, including recruitment, hiring, upgrading, training, promotion, transfer, discipline, layoff, recall, and termination.