Administrative Assistant | Part Time

Administrative Assistant | Part Time

The Administrative Assistant is responsible for supporting day-to-day office operations and administrative procedures to ensure an efficient, organized, and service-oriented workplace. This role serves as a point of contact for office-related questions and visitors, supports cross-functional logistics, and supports key administrative workflows with professionalism and discretion and light housekeeping duties. The ideal candidate is highly organized, service-oriented, and able to manage multiple projects and priorities while anticipating needs and following through on commitments.

$17.00 - $18.00 Hourly

Primary Duties and Responsibilities:

• Serve as a point of contact for office-related questions, visitors, and general inquiries (phone, email, in-person)
• Provide coverage for others on vacation
• Provide administrative support to daily office operations and help ensure an efficient workflow
• Assist with ordering, stocking, and tracking office supplies; maintain inventory and coordinate distribution of materials as needed
• Coordinate routine facilities support (repairs, maintenance visits, cleaning) and communicate with building management and vendors
• May support purchasing and basic expense tracking, including purchase requests and invoice processing (as assigned)
• Price, enter and invoice Work Orders and complete invoicing function for all orders shipping
• May perform shipping duties (package small items), create UPS/FedEx shipping labels)
• Receive inventory into D365 and process invoices for payment
• Perform inventory cycle counts and adjust inventory counts when necessary
• Assist with coordinating meeting logistics, including room scheduling, refreshments/catering, and basic conferencing technology setup
• Maintain confidentiality in all things
• Maintain organized administrative records and files (digital and physical) in accordance with company standards
• Draft, proofread, and format business communications and documents (memos, letters, reports, presentations) as assigned
• Organize and support company events and employee engagement activities (e.g., internal meetings, celebrations, team events) as requested
• Promote and help maintain office health and safety practices; communicate procedures and coordinate required postings or supplies as assigned

Minimum Qualifications and Experience:

• High school diploma or equivalent required 25 years of experience in office administration, office management, or a related administrative role
• Proficiency with Microsoft Office and experience supporting purchasing/invoices, vendor coordination, and general office operations preferred
• Strong organization, prioritization, and time-management skills
• Excellent written and verbal communication; professional customer service mindset
• Attention to detail and reliable follow-through in a fast-paced environment
• Ability to handle sensitive information with discretion and maintain confidentiality
• Problem-solving and resourcefulness; ability to anticipate needs and remove administrative barriers
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfortable learning new office systems
• Facilities and vendor coordination skills; ability to manage service requests and follow up to completion
• Basic budgeting, purchasing, and invoice/expense processing skills (as required by the role)
• Ability to manage multiple priorities, meet deadlines, and adapt to changing needs
• Strong interpersonal skills and ability to collaborate effectively across departments and with all levels of the organization
• Professionalism, integrity, and accountability in all interactions and work products
• Service orientation and diplomacy when working with employees, visitors, and vendors

Physical Demands and Work Environment:

This job operates in a professional office and production manufacturing warehouse environment. This role routinely uses standard office equipment such as computers, mobile and desktop phones, printers, multi-function devices and will also continually work with networking equipment and racked server hardware.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

Position Type/Expected Hours of Work: This is a full-time position, and hours of work and days are Monday through Friday, 7:00 a.m. to 4:00 p.m. However, due to the nature of the position and its responsivities, it may become necessary to work outside normal business hours.

Travel: This position is not expected to travel.

Our Benefits: As a part-time employee, you will earn prorated Paid Time Off (PTO) accrual per year with no waiting period to use accrued time. Accrual is based on the number of hours worked.