Event Specialist

The Role We are seeking a creative, hands-on Events Specialist to join our small but impactful team. Reporting to the Head of Marketing and Member Services, this role is pivotal in helping us engage members, amplify our initiatives, and drive participation in events—one of the key areas of our organization. Responsibilities Marketing Events: planning, production and execution Venue research, site visits, and contract negotiations Build relationships with and collaborate with vendors to accomplish specific image, budget, and décor goals of events: lighting, flowers, catering, photography, videography, production, etc. Onsite coordination of events including the management of on-site set-up, production and clean-up for events as necessary Coordinate support and training of event volunteers and staff Ensure attendee records are properly recorded, maintained, and managed in website and CRM system Create individual event budgets and work with vendors. Ensure brand consistency across all external communications Creation and coordination of events printed and electronic materials including programs, speaker bios, digital signage, etc.… Design or oversee the creation of visual assets (flyers, banners, graphics, etc.) in line with brand guidelines and Chamber Services Creation of Sponsorship packages for every event Track analytics and KPIs to evaluate performance and refine strategies in the campaigns and events Work on other projects and tasks assigned Requirements 2-4 years of experience in event planning and marketing Bachelor’s degree in business, marketing, communications preferred. A master’s degree is a plus Excellent oral and written communication skills in English and Spanish Proactive, detail-oriented, and thrives in a fast-paced, collaborative environment Positive, focused and responsible highly motivated professional team player A flexible mindset and ability to adapt to a changing environment with tight deadlines Collaborative spirit, with a passion for international business and cross-cultural connection Proficient in office and design tools Word, Excel, PowerPoint, Outlook, Planner Proficient in content and emailing tools #J-18808-Ljbffr