Procurement Specialist

Job Description

Job Description

POSITION SUMMARY

This is a professional and administrative position within the Finance Department responsible for supporting procurement activities for the St. Louis Housing Authority. The incumbent performs purchasing and contracting functions related to the acquisition of goods, services, and construction in accordance with applicable federal, state, local, and HUD procurement regulations. The Procurement Specialist assists departments in obtaining goods and services in a timely, efficient, and compliant manner.

SLHA residents and program participants are encouraged to apply.

REQUIRED QUALIFICATIONS:

• Education: Bachelor's degree in Business Administration, Public Administration, Supply Chain Management or related field.
• Experience: Three (3) years of procurement or contract administration experience. Government or public housing procurement experience is preferred. An equivalent of education and experience may be considered.

DUTIES AND RESPONSIBILITIES

• Ability to coordinate procurement activities for goods, services, and construction projects in accordance with SLHA policies and applicable procurement regulations.
• Ability to prepare and issue Invitations for Bids (IFBs), Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and other procurement documents.
• Skill in conducting bid openings and assists with evaluation processes.
• Ability to review purchase requisitions for completeness and compliance with procurement requirements.
• Ability to prepare purchase orders, contract documents, amendments, and related procurement records.
• Ability to maintain procurement files and ensures documentation complies with HUD and SLHA requirements.
• Assists departments with procurement planning and purchasing activities.
• Ability to monitor contract performance and assists with contract closeout activities.
• Researches vendors and procurement methods to ensure cost-effective acquisition of goods and services.
• Skill in preparing reports, correspondence, and procurement status updates as requested.
• Ability to monitor changes in HUD regulations and procurement requirements and assists in implementing updates.
• Ability to maintain all fixed assets activity for the Authority from acquisition to disposition including ensuring items are tagged and properly capitalized/depreciated per the Fixed Asset Inventory and Capitalization procedures.
• Responsible for reconciling fixed assets schedules to general ledger based on project based accounting method.
• Ability to provide excellent customer service to internal and external stakeholders.
• Performs other related duties as assigned.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of public procurement principles and practices.
• Knowledge of HUD procurement regulations, including 2 CFR Part 200 and applicable federal requirements.
• Ability to interpret and apply procurement policies and regulations.
• Ability to maintain accurate records and documentation.
• Ability to communicate effectively both orally and in writing.
• Proficiency in Microsoft Office applications and procurement software.
• Ability to manage multiple assignments and meet deadlines.

BENEFITS

Your total compensation is more than the dollars you receive in your paycheck. In addition to a competitive salary, SLHA also offers:

• Medical Plans
• Dental Plan
• Vision Plan
• Life Insurance
• Short-Term Disability
• Long-Term Disability
• Flexible Spending Accounts for medical or dependent care
• Paid CLE and Bar Dues
• Paid Time Off, Vacation, Sick, Personal and Holidays
• 401(a) employer contribution equal to 12.7% of annual salary

SLHA is a qualifying employer for the Public Service Loan Forgiveness Program