Renovations Manager

Key Responsibilities

Project Management & Field Operations

• Manage multiple concurrent multifamily renovation, rehabilitation, unit-turn, and CapEx projects across client properties from scope development through closeout.
• Develop and manage project budgets, scopes of work, schedules, and cost breakdowns.
• Conduct property inspections, site walks, progress meetings, and quality-control reviews.
• Coordinate unit turns, make-readies, punch lists/punch-outs, and final inspections.
• Monitor project progress and proactively address schedule, quality, material, or production issues.
• Track materials, inventory, deliveries, and subcontractor production across multiple sites.

Subcontractor & Vendor Management

• Source, qualify, vet, and manage general contractors, subcontractors, and vendors across multiple trades, including electrical, plumbing, flooring, painting, HVAC, carpentry, and more.
• Develop detailed scopes of work for competitive bidding and bid leveling.
• Review and compare subcontractor bids, negotiate pricing and terms, and make vendor recommendations.
• Coordinate subcontractor schedules and monitor performance, workmanship, productivity, and compliance.
• Ensure subcontractors understand project scopes, schedules, safety requirements, and company standards.

Budget, Cost & Schedule Control

• Establish and maintain project budgets from initial scope through completion.
• Monitor committed costs, actual costs, change orders, invoices, and projected final costs.
• Review subcontractor and vendor invoices against approved scopes and completed work.
• Maintain accurate project schedules and coordinate timelines with property management teams and subcontractors.
• Identify potential cost overruns, delays, and project risks early and take corrective action.

Safety, Quality & Compliance

• Enforce OSHA requirements and Smart Build safety procedures across all project sites.
• Conduct regular safety, quality, and progress inspections.
• Verify completed work meets approved scopes, specifications, and company quality standards.
• Identify deficiencies and ensure punch-list items are completed promptly.
• Maintain required safety, inspection, and compliance documentation.

Documentation & Technology

• Maintain complete and accurate project documentation, including:
• Scopes of work
• Budgets and cost reports
• Project schedules
• Daily logs
• Inspection reports
• Safety records
• Change orders
• Invoices
• Before-and-after photos
• Punch lists and closeout documentation
• Use project management and reporting platforms such as Smartsheet, Procore, Buildertrend, MS Project, or similar software.
• Keep project information current and ensure internal teams and clients have timely visibility into project status.

Client & Property Management Relations

• Serve as a primary point of contact for property management teams throughout the project lifecycle.
• Coordinate site access, work schedules, inspections, and project requirements with property teams.
• Lead project kickoff meetings, site walks, progress meetings, and final walkthroughs.
• Provide clients with clear and consistent updates regarding project progress, schedule, budget, risks, and outstanding items.
• Build and maintain strong relationships with clients, property managers, subcontractors, vendors, and internal stakeholders.
• Respond promptly and professionally to project issues and client concerns.

Qualifications Required

• 5+ years of construction project management experience, preferably in multifamily renovation, rehabilitation, unit turns, or capital improvement projects.
• Demonstrated experience managing multiple projects or job sites simultaneously.
• Experience managing general contractors, subcontractors, vendors, and multiple construction trades.
• Experience developing and managing project budgets, scopes of work, schedules, and cost tracking.
• Strong understanding of construction processes, sequencing, and field operations.
• Working knowledge of OSHA safety standards; OSHA 10 or OSHA 30 certification preferred.
• Experience with construction/project management software; Smartsheet experience strongly preferred. Procore, Buildertrend, or MS Project experience is a plus.
• Strong organizational, documentation, problem-solving, and communication skills.
• Ability to work independently, prioritize multiple deadlines, and proactively resolve project issues.
• Valid driver's license and reliable transportation for regional multi-site travel.

Preferred Qualifications

• Experience with multifamily renovation or property-management-related construction.
• Background in affordable housing, including LIHTC, Section 8, HUD, or similar programs.
• Experience with unit turns, make-readies, and occupied-property renovations.
• Strong experience with bid leveling, subcontractor procurement, and vendor negotiations.
• OSHA 30 certification.
• PMP or other relevant construction/project management certification.
• Bilingual in English and Spanish.