Executive Assistant

Company Information: Fivestone Management, an innovative real estate management company that has established a diverse portfolio of properties across the United States. Our goal is to create a thriving environment for the communities we manage. When you work with us, you become part of a team that values and champions individuals who bring their unique but equal strengths to the table. In return, we trust that each team member will deliver an outstanding experience to our residents, partners, owners and vendors. We do not offer visa sponsorship for this position. Full-Time Position. Mon-Fri 8-5:00. Competitive Compensation Package Medical + Dental + Vision Coverage 401K + Company Match Life Insurance + Long Term Disability Coverage – 100% Company Paid Health Savings Account (HSA) Tuition Reimbursement Program Wellness Check Program - Insurance Premium Discounts EAP Resources Voluntary Benefit Offerings Paid Holidays Paid Time Off (PTO) Position Summary : We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our executive leadership. This individual will play a critical role in managing schedules, communications, and administrative tasks, enabling the executive(s) to focus on strategic priorities. The ideal candidate is a self-starter with excellent judgment, discretion, and professionalism. Manage complex calendars, including scheduling meetings, appointments, and travel arrangements Serve as a gatekeeper and primary point of contact for internal and external communications Prepare reports, presentations, and correspondence on behalf of the executive Organize and coordinate executive meetings, including agendas, logistics, minutes, and follow-ups Handle confidential information with integrity and discretion Assist with special projects, research, and event planning as needed Monitor and prioritize emails, calls, and other communications Maintain organized filing systems (digital and physical) Track and process expense reports, invoices, and other financial documentation Liaise with internal departments and external stakeholders on behalf of the executive Required Education, Experience, and Qualifications: Proven experience as an Executive Assistant, Personal Assistant, or similar role Exceptional organizational and time-management skills Excellent written and verbal communication abilities High level of discretion, professionalism, and reliability Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar tools (e.g., Google Calendar) Ability to multitask and adapt in a fast-paced environment Strong problem-solving skills and attention to detail Bachelor’s degree preferred, but not required Working Conditions : Prolonged periods sitting at a desk and working on a computer. Must be able to lift 15 pounds at times. Positions self to install equipment, including under desks. Moves throughout the building to access files. Must be able to comprehend and follow written and oral instructions. Must be able to complete tasks even with frequent interruptions. Must be able to use discretion and independent judgment as needed. Must be able to speak clearly on the phone and to fellow workers.

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This job description should not be interpreted as an exhaustive list of responsibilities or as an employment agreement between the employer and the employee. The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification and are subject to change as the needs of the employer and requirements of the job change. Any essential functions of this position will be evaluated as necessary should an employee/applicant be unable to perform the functions or requirements due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the employee/applicant when possible. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr Fivestone Management, LLC