Executive Administrative Assistant

Executive Administrative Assistant

Since opening our first self-storage facility in 1972, Public Storage has grown to become the largest owner and operator of self-storage facilities in the world. With thousands of locations across the U.S. and Europe, and more than 170 million net rentable square feet of real estate, we're also one of the largest landlords.

We've been recognized as A Great Place to Work by the Great Place to Work Institute. And, our employees have also voted us as having Best Career Growth, ranked us in the Top 5% for Work Culture, and in the Top 10% for Diversity and Inclusion.

We're a member of the S&P 500 and FT Global 500. Our common and preferred stocks trade on the New York Stock Exchange.

Public Storage is the nation's leading self-storage provider, recognized for its iconic orange doors and commitment to delivering simple, reliable solutions to millions of customers across the country. We are expanding our creative team to enhance our consistent and engaging visual brand presence.

Job Description

We are seeking a highly experienced Executive Assistant to support executive leaders in our corporate office. This executive support role requires exceptional judgment, advanced organizational skills, and the ability to operate independently while managing complex, fast-moving priorities. The ideal candidate brings a polished executive presence, proactive problem-solving capabilities, and the ability to navigate sensitive matters with absolute professionalism.

Key Responsibilities

• A strategic partner and force multiplier who anticipates needs, identifies efficiencies, and proactively coaches their executive on maximizing support even before the executive recognizes the opportunity.
• Act as a gatekeeper, filtering communications and serving as a professional liaison between the executive and the Board, investors, and senior leadership. Manage and execute executive action items, follow ups, and deliverables with minimal supervision.
• Strategic Calendar Orchestration: Manage a complex calendar with deep discernment, prioritizing requests based on the executive's priorities and meeting patterns.
• Oversee executive hospitality functions, including scheduling and coordinating lunches, welcoming, and assisting guests, and proactively addressing emerging needs to maintain a polished, professional environment. Provide discreet support for occasional personal errands or arrangements as needed.
• Provide high-level administrative and operational support across corporate and community initiatives.
• Conduct strategic research and manage the prioritization and follow up of issues and inquiries directed to executive leaders, including those requiring confidentiality or complex judgment.
• Prepare, draft, and refine correspondence and ensure timely routing of sensitive or high-priority matters.
• Coordinate complex domestic and international travel and oversee office support activities including expense reimbursements.
• Coordinate meetings, including scheduling, attendee logistics, material preparation, and onsite support.
• Accurately transcribe, edit, format, and proofread documents such as reports, minutes, presentations, and speeches.
• Provide support for project management activities, including planning, organizing, scheduling, and research. Coordinate logistics for corporate events, executive meetings, and Board engagements.

Qualifications

• Minimum of 7 years of executive level support experience, with a strong record supporting executive leadership, preferably within a fast-paced or high-growth environment.
• Exceptional ability to anticipate needs, solve problems, and manage shifting priorities under tight timelines and understand the "why" behind executive decisions.
• Proven track record of handling highly sensitive materials (mergers, financials, personal issues) with absolute integrity); ability to "read the room" and manage complex stakeholder personalities with grace.
• Excellent written and verbal communication skills; strong interpersonal and organizational capabilities.
• Advanced Microsoft Office proficiency (Word, Excel, PowerPoint, Outlook).
• Demonstrated professionalism, confidentiality, diplomacy, and independence.
• Strong customer service orientation and commitment to high-quality deliverables.

Additional Information

Public Storage is an equal opportunity employer and embraces diversity. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected status. All qualified candidates are encouraged to apply.

**Sponsorship for Work Authorization is not available for this posting. Candidates must be authorized to work in the U.S. without restrictions or requiring sponsorship now or in the future. We do not provide training plans or support for F-1 OPT, STEM OPT extensions, or future visa sponsorship.**

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