Project Manager - Hospitality

Project ManagerNELSON is currently seeking a highly motivated and team-oriented Project Manager to join our Hospitality Practice. The Project Manager is responsible for balancing the performance and process of multiple projects of varying size and scope. The Project Manager is responsible to advance the opportunities for continued growth in market share, profitability in specific service lines, practice areas and/or local market. Experience with ground up projects in the Hospitality sector is strongly preferred.Attributes to support the NELSON culture:Go All In. Own the Outcome. We go all in—with urgency, follow-through, and pride in the result.Be Direct. Be Respectful. Be Authentic. We keep it real—with clarity, candor, and care.Grow with Purpose. We embrace growth—through learning, coaching, and continuous improvement.Think Bold. Execute Smart. We think boldly—and pair ambition with discipline.Make Space for Everyone. We value you—and build a culture where people can thrive and do their best work.Qualifications:To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Critical features of this job are described under the headings below. They may be subject to change at any time due to reasonable accommodation or other reasons.Required Knowledge and Skills:Basic knowledge of design, trends, construction methodology, materials application, and manufacturer-supplier appropriatenessBasic knowledge of design techniques, tools, and principals involved in production of precision technical plans, drawings, and modelsBasic knowledge of sustainability, integrated design, and LEED guidelinesAbility to "salvage" troubled Clients, accounts, and/or projectsKnowledge of building codes and regulations, Life Safety codes, building systems, and ADA requirementsAbility to communicate effectively both verbally, graphically and in writingProficiency in contract administrationProficiency to organize, prioritize and effectively meet deadlines and provide high quality service to clients.Strong working knowledge in project management/planning software; Deltek VantagePoint preferred (Project Planning, Contract Management, Resource Management, and more)Working knowledge of HubSpot CRM, MS Office, including Word, Excel, Outlook, Project, etc.Good understanding of Revit, AutoCAD/Architectural DesktopGeneral understanding of NewForma and BlueBeam Revu preferred, but not requiredGood working knowledge of AIA Documents and other contract typesGood writing skills to develop proposals to Clients with a clear understanding of scope of work and feeBasic contract understanding, include terms and conditions, and best practices for contracting with Clients and ConsultantsEssential Duties and Responsibilities include the following. Other duties may be assigned:Resource Management:Create and maintain project plans in Deltek Project Planning / VantagePoint in support of resource planning and accurate revenue projectionsMeet weekly with the project team to outline and review work progress, schedule adjusting and effectively communicating changes to teams, consultants, and clients as neededParticipate in local/regional project meetings to review project staffing and resource managementEnsure all direct reports and project teammates are fully utilized, engaging the use of extended teams whenever possible, and coordinating with other Project Managers and Studio Leaders, as necessaryReview and approve teammates' time sheets for accuracy in terms of recording time on the correct project and project phaseProject Delivery:Manage and lead the Key Project Management Functions: Fee, Scope, and Schedule for all required projectsLead meetings with project team on a regular basis to monitor projects for conformance to project plan, schedules, budgets, and contractCourse correct project and develop a plan of action if the project deviates from the project planDevelop, lead, and communicate expectations for the project to achieve client satisfaction. Partner with (Senior) Architect/Interior Designer to establish both quantitative and qualitative project goals and objectives with the project team and hold the project team accountable for attaining them. Provide actionable project level guidance to Studio Leader and/or Operations Director and/or Business Leader on project status, staffing requirements, and course correction for projects that are not meeting the project plan (Fee, Scope, Schedule)Facilitate on boarding of extended teammates to be included in project. Partner with (Senior) Architect/Interior Designer in generating scope of service to be provided by extended teamsManage the project contract performance and process, understanding the scope, budget, and quality agreed to by the ClientExecute the contract in alignment with approved work plans, schedules, and budgets to attain profitability targets to manage and monitor the project life cycle and financial outcome of the projectLead or assist the (Senior) Architect/Interior Designer communication with consultants, vendors, and contractors and provide support / confirm they are meeting the project requirementsAssist (Senior) Architect/Interior Designer in scheduling design and QA/QC reviews at each stage of the project. The architectural review and technical process is established by the QA/QC team which would include Technical Leaders. The Project Manager is to coordinate drawing review according to the QA/QC protocolMonitor communication between project team and client to ensure design intent and documentation is within the scope of the contract. If there is a deviation, communicate this to the owner and project team to resolve the deviationContribute to and offer professional opinion to Leadership Team of the firm regarding current projects, staff, client relationships, etc.Create (or oversee) and issue project notes for internal team as necessaryCreate (or oversee) and issue project meeting minutes for distribution to Client and/or Consultants as necessary. Complete timesheet daily, confirming accuracy prior to submissionComplete expense reports timely, confirming accuracy prior to submissionReview and approve teammates' time sheets and expenses for accuracy in terms of recording time & expense the correct project and project phaseTechnical:Conduct initial review of drawings, documents, proposals, prior to other reviews ensuring accuracy and completeness and compliance with the contractGuide teammates in utilizing all NELSON resources within their office, within the team/account, and across the network to deliver quality technical and/or creative designMaintain and archive electronic project filesPartner with Studio Leader to coordinate training for teammates as needed for Revit, MS Office, rendering software, 3D modeling or any other software needsFinancial & Contract Management:Develop and lead the creation of scope of work, schedule a fee for new projectsCreate and issue RFP documents for Consultant engagement when necessaryEffectively negotiate contracts with Clients and Consultants under the guidance of NELSON Legal team and Business/Project Delivery LeaderReview contracts and legal issues with NELSON's legal department and Business or Project Delivery LeaderCreate and maintain contracts with consultants and Clients, including add services, for the project durationReview contracts and legal issue with Nelson's legal departmentProject Manager is responsible for meeting Key Performance Indicators on all projects, including Effective Multiplier, Gross Margin, Profitability, Realization, and Accounts ReceivableInitiate project set up and input information in to Deltek VantagePoint using the project planning and project modulesManage project using the Deltek VantagePoint; complete work plans; including identification of Teammate assignments to skill sets, schedule for completion, project budget, consultants, fees, and labor costs as well as project change notices or other actions taking place on the assigned project. Review with your Project Analyst to ensure projects are being set up appropriatelyManage project invoices and provide draft mark ups monthly within the requested deadline. Review and work with billing team to approve consultant invoices monthly within requested deadlinesMonitor Client payment status to ensure timely payment from Client. If payment extends beyond contract limits notify Studio Leader and/or Business Leader. Lead the engagement as neededMonitor Consultant payments to ensure payments are made within the Contract limits. Communicate with consultants as to the status of paymentsAs needed, generate