Student Information Specialist (SMHS)

Student Information Specialist

Reports To: Principal /Director and District Attendance Officer

FLSA Designation: Non - Exempt

Job Goal: To perform assigned duties efficiently and effectively and assist school faculty, staff and other school system personnel in supporting student achievement and school operations

Minimum Qualifications:

• High school diploma or equivalent
• Successful work experience in a comparable position
• Broad knowledge of basic office procedures and functions
• Demonstrate proficiency in oral and written communication skills
• Ability to use technology to communicate, manage data, produce reports, correspondence and/or school information
• Such alternatives to the above qualifications as the Board or school may require
• Ability to competently discharge the listed performance responsibilities and essential functions

Performance Responsibilities and Essential Functions:

• Perform daily, monthly and routine tasks as required for the efficient operation of data management program(s) such as:
• Maintain accurate enrollment, attendance and withdrawal information for all students
• Maintain accurate personnel information
• Maintain accurate course, class and scheduling information
• Enter other data as assigned or required by the State Department of Education and Blount County Board of Education
• Perform data audits and correct/resolve any conflicts
• Maintain the highest level of confidentiality and security concerning student, staff, school, and workplace information and matters in regards to FERPA and Blount County Security Guidelines, as well as state and federal laws
• Provide administrative support to the school secretary, bookkeeper, receptionist, counselor, principal, director, or other school district personnel as needed
• Possess strong communication skills, e-mail, phone, person to person, as well as problem solving and conflict resolution
• Assist school/district/administrative personnel as needed with preparation for meetings, projects, visiting groups, delegations and conferences
• Maintain a proper and professional relationship with students and other employees
• Supervise student office assistants/and or office volunteers
• Prioritize tasks and perform assignments as directed with accuracy, attention to detail, and within established time frames
• Properly use and care for equipment and material resources of the school system as well as effectively supervise and monitor others in said care and use
• Understand and implement school and system policies, protocols and procedures
• Demonstrate initiative, discretion and resourcefulness in identifying and resolving problems and/or opportunities for improvement in areas of responsibility
• Participate in training and professional development offered to increase skill and proficiency related to assignments
• Understand school and school system organizational structure and chain of command, and how to access needed data and resources required to maintain efficient office function, problem solving and response to request for information and assistance
• Assume responsibility for office support functions in the absence of other office staff and discharge multiple functions in a compressed time frame
• Promote public and community support for the school and system by performing job duties and interacting with students, parents, staff and the public courteously and proactively
• Use effective interpersonal skills with an emphasis on communication and collaboration with a wide variety of people and groups
• Model and maintain high ethical standards
• Report potential problems, unusual events, work irregularities to appropriate administrative or supervisory personnel
• Respond to inquiries, requests, constructive feedback, concerns and/or complaints in a timely and positive manner
• Serve on school system committees, task forces, and representative groups as required
• Report to work in a punctual manner and attend work regularly
• Respond appropriately to medical or other emergencies or potential threats to school security and safety
• Possess physical and emotional ability and dexterity as needed to perform assigned tasks in a fast-paced, highly intensive work environment. Have the physical capability to sit, stand, walk, bend, and lift up to 25 pounds
• Perform other job-related duties as assigned by the principal, director or board

Terms of employment: 192-days

Daily work schedule will be determined by the principal or his/her designee for the necessary operations of the school assigned. Work assignments and schedules are subject to change.

Salary: Approved salary schedule for Student Information Specialist is located on the Human Resources webpage.

Evaluation: Performance will be evaluated in accordance with the support personnel evaluation system and board policy.

This job description describes the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of all job goals, qualifications, and responsibilities. The employee may be required to perform other related duties as assigned. The Blount County Board of Education reserves the right to amend the job description as needed.

THE BLOUNT COUNTY BOARD OF EDUCATION IS AN EQUAL OPPORTUNITY EMPLOYER and does not discriminate based on age, race, color, sex, sexual orientation, religious preference, marital status, disability, national origin, or any other reason prohibited by state or federal law. Employees of the District are required to comply with the provisions of Title VII of the Civil Rights Act and Title IX of the 1972 Educational Amendments. Blount County Board of Education 415 5 th Ave East, Oneonta, AL 35121