Staffing Specialist (Recruiter)

Job Description

Job Description

Position Summary 

The Staffing Specialist (Recruiter) is responsible for executing full-cycle recruiting while directly supporting Epic’s operational success across safety, revenue, company protection, and customer service. 

This role is not limited to filling open positions. The Staffing Specialist serves as the first point of control in workforce quality, responsible for determining who is placed at client sites and ensuring every placement supports Epic’s standards. 

The decisions made in this role directly impact: 

• Associate safety 
• Client satisfaction 
• Revenue generation 
• Company risk and compliance 

Core Responsibilities 

Recruitment & Placement Execution 

· Source, screen, and recruit candidates using job boards, referrals, databases, and other recruiting tools 
· Conduct interviews to evaluate candidate skills, experience, reliability, and job fit 
· Match candidates accurately to job requirements, physical demands, and client expectations 
· Maintain an active pipeline of qualified, ready-to-work candidates 
· Fill open job orders with urgency while maintaining quality standards 

Hiring & Onboarding 

· Coordinate and facilitate pre-employment processes including background checks and drug screens 
· Extend job offers in accordance with company procedures 
· Ensure candidates are properly onboarded and all required documentation is completed accurately 

Communication & Coordination 

· Serve as a point of contact for candidates throughout the hiring process 
· Communicate job expectations, schedules, policies, and requirements clearly 
· Partner with On-Site teams, Branch leadership, and client leaders to meet staffing needs 
· Provide timely updates on recruiting activity, challenges, and staffing status 

Data Management & Compliance 

· Maintain accurate and up-to-date applicant tracking and placement records 
· Ensure compliance with company policies, client requirements, and employment regulations 
· Document candidate interactions, concerns, and placement details thoroughly 

Core Competencies 

Successful Staffing Specialists demonstrate: 

· Strong communication and interpersonal skills 
· High level of organization and attention to detail 
· Ability to manage multiple priorities in a fast-paced environment 
· Strong sense of urgency and accountability 
· Sound judgment in candidate selection and placement decisions 
· Commitment to quality, compliance, and professional standards 
· Ability to problem-solve and adapt to changing staffing demands 
· Ability to build relationships with candidates, staff members, and client customers 

Minimum Requirements 

· High school diploma or equivalent required 
· Previous recruiting, staffing, or customer service experience preferred 
· Strong communication and organizational skills 
· Ability to work in a fast-paced, high-volume environment 
· Basic computer skills and ability to learn staffing systems 
· Bilingual in English and Spanish preferred, but not required 
· Reliable transportation required 
· Must be able to pass a background check and drug screen 

Technology & Systems 

Proficiency in: 

· Microsoft Office (Outlook, Teams, Word, Excel) 
· Applicant tracking systems (e.g., Avionte/Bold) 
· Timekeeping or workforce systems (as applicable) 

Work Environment 

This role operates primarily in an office or staffing environment and may involve: 

· High-volume communication with candidates and internal teams 
· Fast-paced recruiting and staffing demands 
· Occasional interaction with warehouse or client site environments 
· Variation in workload based on staffing needs 

Physical Requirements 

· Ability to sit, stand, or walk for extended periods 
· Ability to lift up to 40 pounds when necessary 
· Ability to travel to branch or client locations as needed 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position. 

Disclaimer 

This job description outlines the general nature and level of work expected for this position. It is not intended to be a comprehensive list of all duties, responsibilities, or qualifications required. Employees may be asked to perform additional duties as business needs require. 

Epic Personnel Partners is an Equal Opportunity Employer and complies with all federal and state employment laws.