Project Manager

Job Description

Job Description

InProduction is the leading provider of temporary seating, staging, structures, and scenic production for the U.S. live events industry. The Company is a valuable partner to event organizers throughout the entire venue transformation process, with core services including design and fabrication, delivery and installation, on-site execution, and tear down. These services span a variety of end verticals including golf, motorsports, music festivals, other sports & entertainment, and corporate events. InProduction maintains a total commitment to excellence for an exceptional outcome at every event.

The Company is backed by ZMC. ZMC is a leading private equity firm comprised of experienced investors and executives who invest in, and manage, a diverse group of media and communications enterprises. Founded in 2001, ZMC’s investment philosophy centers on operational value creation driven by targeted investment themes, deep sector expertise, and strong partnerships with industry and operating executives. ZMC approaches its investments in collaboration with management teams and has a successful track record of actively adding value to portfolio companies.

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Job Description

Our Structures Department has an opening for a Project Manager. The candidate will have Double Decker tent and Mezzanine experience together with a professional tent installation background, Special Event Specialists, Rental Specialists or an interest in sports management. Experience with Höcker HTS, RÖDER, Losberger or Velderman products preferred.

Project Managers are accountable for the financial success and on time completion of projects. Responsibilities include the overall direction, coordination, implementation, execution, control and completion of specific projects ensuring consistency with company strategy, commitments and goals. Project managers should take ownership of projects and work to meet benchmarks as well as set budgets.

It is essential that the project manager distribute accurate information in a timely manner to the appropriate personnel. The project manager’s most vital skill is communication. Communication is integral to everything the project manager does. The project manager function has full control of the scope of work and through rigid management and planning will deliver the client’s needs through process execution. Scope changes will be handled in a structured and controlled manner to avoid budget overages

Essential Duties and Responsibilities by phase

Initiating/Planning Phase

• Interpret drawings to evaluate the needs of projects, including: reviewing current inventory and fabrication needs, ordering equipment
• Review client contracts and communicate any milestones or stipulations to project team
• Check availability of specialty items to help avoid overbooking
• Projecting labor for both erection and dismantle, and implementing processes and procedures for projects
• Planning and implementation of job budgets within SPORTS in advance. The project manager should tie costs to activities and materials to build budgets from bottom up
• Discuss project budgets goals and expectations with pertinent parties
• Acquire permits with local building departments in locations throughout the US when necessary
• Attend pre-planning meetings and perform site visits to review the scope of work with the client and coordinate with various vendors on the coordination of the job
• Ensure all rental equipment (i.e.: forklifts, trucks, shoring) is scheduled prior to starting of project and returned
• Assign usage dates to structures to reserve inventory throughout project

Execution/Monitoring Phase

• Manage build and strike dates, notify Operations of any date changes
• Periodically visit job sites to inspect and ensure that fieldwork progress is appropriate to job timelines and to compliance and quality
• Provide technical advice to job teams to ensure compliance with job specifications
• Assist Operations with inventory management and formal cycle counts of material onsite
• Maintain and update budget regularly to reflect current margin
• Inform senior management of significant changes in project plans and budget changes
• Procure materials to complete project if justified
• Produce weekly reports for projects over $200K and a build duration greater than 2 weeks

Closing Phase

• Participate in the generation of final build to capture design changes and to help better prepare for future projects
• Reconcile all invoices in a timely manner
• Work with operations on the allocation of materials loading out of the project
• Coordinate debriefings and record notes for future years
• Implement processes for post event reviews. Document both financial and operational performance items for potential process improvements
• Generate as-built drawings for reoccurring projects to aid in accuracy year to year
• Ensure all rental equipment is returned entirely and quickly

Supervisory Responsibilities

• Direct supervision - NONE
• Cross-functional leadership of Sales, Engineering and operations from sales proposal thru event conclusion. I
• Indirect supervision and work directing of field labor crews & temporary labor teams, along with operations group to address inventory and freight issues

Reporting

• Direct Supervisor – Regional VP

Education Requirements

• 3 to 5 years project management and operations experience required
• Bachelor’s Degree or equivalent experience preferred
• Experience in construction, or equipment rental industry preferred
• PMP certification preferred, but not required

Work Environment

• Work is primarily done in an office environment
• Will need to travel to outdoor worksites as needed
• Wearing of safety clothing and equipment may at times be required

Requirements

• Pass background check and drug screening requirements
• 5 + years of experience in planning, inventory management, logistics and project management preferred. Installation knowledge of large clear span tents, Mezzanine, and Double/Triple Decker temporary structures is essential
  
• Experience with Höcker HTS, RÖDER, Losberger or Velderman products preferred
• The position requires frequent travel
• Possess a valid driver’s license and meet requirements to operate company vehicles
• Cross-functional leadership capabilities required
• Excellent communication and interpersonal skills
• Basic budget management skills
• Strong analytical and problem-solving skills
• Effective customer relations skills
• Able to read, write and speak English fluently, required
• Able to read, write and speak Spanish a plus
• Computer and internet fluency; general data management, Microsoft Office (Excel, Word, etc.)

Benefits

• Medical, Dental, Vision Insurance
• Life Insraunce
• Short Term Disabiltiy
• Paid Holidays
• Floating Holiday
• Paid Time Off
• Education Reimburstment