Preschool Office Administrator

SALARY RANGE

$31.50/Per Hour - $33.00/Per Hour

GENERAL DESCRIPTION

The Administrator for the Helen Diller Family Preschool is responsible for all business-related and office needs of the preschool. This position provides support to the Director and Assistant Director, and interacts with children and families, staff members, independent contractors, and vendors.

RESPONSIBILITIES

• Manage all administrative needs of the Preschool, including tasks and interactions related to school management, teaching staff, and parent community.
• Responsible for database management, updates, reporting, and other information-based duties.
• Manage preschool admissions and enrollment processes, including tours, open house events, backend database management, and reporting
• Handle a variety of administrative responsibilities for the preschool, including:
  • Keeping systems up-to-date for all administrative procedures
  • Handling routine aspects of daily operations
  • Handling financial tasks such as credit card reconciliations and managing receipts
  • Maintain pantry, stocking/storage and all related food orders
  • Maintain logs and processes for daily attendance
  • Providing customer service in a warm and welcoming way
  • Generate and distribute Early Care lists
  • Generate and distribute Sports, Dance, Ceramics and Enrichment lists

• Manage the intake of kindergarten recommendation forms, meet application submission deadlines, track acceptance updates, and other related duties.

• Work with Assistant Director to coordinate staff payroll data and ensure accuracy of timesheets.

• Set up all preschool family households with biometric access and update as needed.

• Project-manage the roll out of new interactive school engagement app.

• Manage summer session group lists, access codes, placards etc.

• Other duties as assigned.

REQUIREMENTS

• 1 – 3 years’ relevant administrative/office experience
• Excellent computer skills; including Excel and web-page production
• Experience in a Salesforce or similar environment required; training on organization-specific system processes to be provided
• Excellent customer service, communication and writing skills
• Commitment to confidentiality and discretion
• Excellent organization, multi-tasking and time management skills
• Ability to create and maintain deadlines
• Previous work in an early childhood or school environment preferred

WORKING CONDITIONS

Work is conducted on-site in a school setting, with regular contact with staff, children, and families.

PHYSICAL REQUIREMENTS

Position requires seated or standing use of a computer throughout the day. Some light lifting and carrying.

STATUS

Benefited, non-exempt, collective bargaining position

HOURS

40 hours/week; full-year employment

SCHEDULE

Monday – Friday, 8:00 am – 4:30 pm

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