Contract Administration Manager

Contract Administration ManagerThe Contract Administration Manager is responsible for assisting the Estimating Department in contract and bid compliance and execution, including but not limited to supervising the Estimating Administrative Staff.Find projects to bid in all states, counties, municipalities, etc. Ensures all required paperwork is submitted for upcoming bidsUpdate weekly agenda and submit to appropriate estimator or divisionProcure all bid packets, bid bonds, signatures, and distribute appropriatelySubmit bids; Quest CDM, Bid X, ACHD Open Gov, Bonfire, Onvia/Demand Star, Zycus, etc and maintain all bidding informationResponsible for pre-qualification filings including all appropriate licensing and bondsCreate jobs in JDE in preparation for contract input for interlink with HCSS along with producing job files.Responsible for ensuring that all contracts and budgets are entered into JDE via HCSS upload or by hand.Create and issue subcontractsOrder and ensure that all subcontractors have provided certificates of insurance by maintaining a current database of all information pertaining to each project/contract.Responsible for the timely printing and distribution of all weekly job listings and monthly contract billing worksheets.Act as liaison between the Contracting and Accounting departments providing input and information as necessary for the purpose of job cost accounting and work in process (WIP) forecasting and reporting.Ensures proper filing and storage of records.Assumes other special activities and responsibilities as directed.This job description in no way states or implies that these are the only duties to be performed by this employee. He/she will be required to follow any other instructions and to perform any other work-related duties requested by his/her supervisor.Minimum Qualifications:Bachelor's degree in business or construction management or equivalent work experienceExtensive knowledge of the bidding process for Federal and State projectsKnowledge of Prevailing Wage requirementsSuperior organizational and analytical skillsMust be flexible in hours and days worked. Extended hours necessary at times for completion of projects which include weekends and holidays at timesMust be able to travel on short noticeMust pass background checkExperience supervising others and ensuring deadlines are being met and work is submitted timely and accuratelyReliability in checking own work to ensure accuracySuperior interpersonal skills. Ability to get along with diverse personalities, tactful, mature, flexibleAttendance must meet the scheduled requirements of the CompanyProven ability to perform and maintain a positive attitude and work safelyPreferred Qualifications:Proficiency with project management and estimating software such as JDE, HCSS, and other relevant platformsStrong written and verbal communication skills for effective collaboration across departmentsDemonstrated ability to manage multiple priorities in a fast-paced environment while maintaining attention to detailExperience working with public agencies and understanding of government contracting regulations