Administrative Coordinator

Required Skills & Experience

Support in planning and organizing project schedules, timelines, and deliverables\nMonitor and manage work orders from initial setup through invoicing and completion\nConvert markedup or revised maps into finalized formats suitable for billing\nUpdate and maintain inventory management systems and records\nServe as a point of contact for internal staff, customers, vendors, and subcontractors, delivering professional and responsive service\nInvestigate and resolve issues related to job tracking, inventory discrepancies, or billing inconsistencies\nCoordinate documentation, compliance requirements, and working relationships between MP Nexlevel and subcontracting partners\nPrepare, submit, and track change orders and related project documentation\nManage projectrelated communication, including internal updates and external correspondence\nComplete required safety training relevant to assigned responsibilities\nOrganize, file, and maintain both digital and physical project records\nAssist with additional administrative or projectrelated tasks as needed

Job Description

This position provides administrative and operational support to project leadership by managing documentation, monitoring job progress, assisting with financial tracking, and supporting billing activities. This role plays a key part in keeping projects organized and on schedule through close collaboration with the Project Manager and internal teams. Ongoing communication with the direct supervisor is required to ensure work is completed accurately, efficiently, and in alignment with company procedures.