Administrative Clerk

A well-established accounting firm is seeking a dependable and detail-oriented Administrative Clerk to support the day-to-day operations of its administrative team. The ideal candidate will play a key role in maintaining efficient office functions, including deliveries, document preparation, inventory control, and a variety of administrative responsibilities. This position offers the opportunity to work in a collaborative, fast-paced environment with cross-training across multiple administrative processes.

• Perform daily deliveries and pickups from clients and local establishments using a personal vehicle.
• Maintain and restock office and kitchen supplies; monitor inventory levels and submit replenishment requests as needed.
• Prepare finalized financial and tax-related documents, including formatting, printing, copying, collating, folding, and binding.
• Support tax processing activities such as scanning, assembly, publishing, e-filing, autoflow, and coordination with outsourcing partners.
• Archive and file firm and client documents on a monthly basis, ensuring accuracy and organization in both physical and electronic records.
• Provide front desk coverage and receptionist support as needed, including greeting clients, answering calls, and routing messages.
• Assist with special projects and other administrative tasks as assigned by leadership or administrative team members.
• Maintain confidentiality and data privacy at all times, especially when handling client information and sensitive financial documentation.
• Uphold the organization's standards for accuracy, timeliness, and professionalism in all administrative functions.
• Demonstrate flexibility in supporting cross-functional tasks as needed by various departments within the firm.
• May be required to travel locally in support of firm operations.
• Adhere to all company policies, procedures, and operational guidelines.
• Represent the firm's core values, including professionalism, accuracy, service, and accountability.
• Perform all other duties as assigned.

• High school diploma or equivalent (GED) required.
• MUST be able to work required overtime hours during high peak season.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
• Strong organizational skills with the ability to multitask and prioritize responsibilities effectively.
• Ability to work independently as well as collaboratively within a team setting.
• Eagerness to learn and contribute to a dynamic, professional environment.
• Must have access to and use a personal vehicle for work-related deliveries and pickups.
• Must pass a Motor Vehicle Report (MVR) check as a condition of employment.
• Applicants may be subject to a background check.*
• A pre-employment drug screening is required as a condition of employment.