Administrative Assistant IV, Space and Facilities Department, Kirk Kerkorian School of Medicine[R0152153]

Administrative Assistant IV

The University of Nevada, Las Vegas invites applications for Administrative Assistant IV, Space and Facilities Department, Kirk Kerkorian School of Medicine [R0152153].

Role of the Position

The Administrative Assistant IV serves as the central, high-level administrative, procurement, and operational hub for the Space and Facilities department at the Kirk Kerkorian School of Medicine. The role provides advanced analytical and technical support, managing the fiscal and logistical needs of 333,000 square feet of Health Care Clinical space. The incumbent exercises significant independent judgment and specialized authority in procurement, project coordination, and regulatory compliance.

Core Responsibilities

Fiscal & Procurement Leadership: Acts as the primary fiscal liaison for the department. This includes independently managing five separate PG accounts within Workday and auditing on-site parts and labor expenditures. The role oversees contractor invoices exceeding $2,500 and analyzes financial data to develop budget projections for the Executive Director.

Technical Operations & Project Management: Orchestrates complex project workflows using Asana Gantt software and manages RFIs between Project Managers and third-party contractors. The position manages regulatory forms for high-risk permits and maintains mission-critical inventory systems to ensure part availability for technicians.

Compliance & Life Safety Oversight: Serves as the primary coordinator for Life Safety Inspections across all HealthPlan clinics, administrative buildings, and the School of Medicine. The role manages the certification of emergency Trauma Bags and interprets NSHE and State purchasing statutes to defend against audit findings.

Logistics & Fleet Management: Directly manages fleet operations for seven maintenance vehicles, including Wex fuel audits and motor pool scheduling. The incumbent analyzes vehicle telemetry data for leadership and serves as a high-level liaison for managing the complex schedules of the executive management team.

Data Analytics & Lead Oversight: Aggregates and validates JIRA Dashboard data to ensure accurate maintenance reporting for the School of Medicine. The role provides lead-worker oversight to an Administrative Assistant III by assigning tasks, setting priorities, and reviewing work for quality standards.

Minimum Qualifications

Graduation from high school or equivalent education and four years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR one year of experience as an Administrative Assistant III in Nevada State service; OR an equivalent combination of education and experience as described above.

Commitment to Diversity and Campus Values

A successful candidate will support diversity, equity, and inclusiveness and contribute to a respectful, positive work environment. They will use our Campus Values to guide their decisions and actions and demonstrate our Rebel spirit.

Salary

Grade 29 Step 1, salary $50,153.76.

In accordance with Nevada Administrative Code (NAC) 284.170, initial appointments to classified positions typically begin at Step 1 of the assigned grade. A "Step" refers to the specific rate of pay within a grade, as determined by the Division of Human Resources.

Benefits of Working at UNLV

Competitive total rewards package including:

• Paid time off, sick leave, and holidays
• Excellent health insurance including medical, dental and vision
• Comprehensive retirement plans and voluntary benefits programs

No state income tax

Tuition discounts at Nevada System of Higher Education (NSHE) schools

Tuition discounts for spouses, domestic partners, and dependents

Perks/Programs

• Employee recognition and appreciation programs
• UNLV athletics ticket discounts
• Statewide employee purchase program discounts
• RebelCard discounts on and off campus
• Wellness programming for all UNLV faculty and staff at no cost
• Opportunity for career advancements to leadership roles
• Connect with colleagues with shared interests
• Personal and professional development opportunities
• A comprehensive onboarding program, Rebels: Onboard
• Support and resources available for veteran applicants contact View email address on click.appcast.io or visit our Veterans Webpage.

How to Apply

This recruitment may close prior to the announced closing date below based on volume of applications received.

Submit a letter of interest (cover letter) and a detailed resume listing qualifications and experience. If you are a veteran, please attach your DD-214 or other applicable official documentation to your application as evidence of Veterans or Disabled Veteran's status.

Attach ALL documents in the CV/Resume attachment section when applying.

Applicants should fully describe their qualifications and experience, with specific reference to each of the minimum and preferred qualifications because this is the information on which the initial review of materials will be based. The resume must have a detailed description of the major duties that you performed as a part of each job; applicants must demonstrate that they qualify for this position. Education (including High School) and experience must be clearly documented. Your application will NOT be moved forward if your application is incomplete.

Materials should be addressed to Anthony Malaj, Hiring Manager.

This recruitment will close at midnight (Pacific Standard Time) on Friday, June 26th, 2026.

Applications must be submitted electronically through Workday. Please note that emailed materials will not be accepted.

Profile of the University

Founded in 1957, UNLV is a doctoral-degree-granting institution comprised of approximately 30,000 students and more than 3,600 faculty and staff. To date, UNLV has conferred more than 152,000 degrees, producing more than 130,000 alumni around the world. UNLV is classified by the Carnegie Foundation for the Advancement of Teaching as an R1 research university with very high research activity, and is a recipient of the Carnegie Classification for Community Engagement. The university is committed to recruiting and retaining top students and faculty, educating the region's diversifying population and workforce, driving economic activity through increased research and community partnerships, and creating an academic health center for Southern Nevada that includes the launch of a new UNLV School of Medicine. UNLV is located on a 332-acre main campus and two satellite campuses in Southern Nevada.

Here at UNLV, we have come together and created one of the most affirmative and dynamic academic environments in the country. UNLV sits in the top spot in U.S. News & World Report's annual listing of the nation's most diverse universities for undergraduates. The university has ranked in the top ten since the rankings debuted more than a decade ago. We continue to show our commitment to serving our wonderfully diverse population and building the future for Las Vegas and Nevada.

For more information, visit us online at:

EEO/AA Statement

The University of Nevada - Las Vegas (UNLV) is committed to providing a place of work and learning free of discrimination on the basis of a person's age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes). Discrimination on the basis of a protected class, including unlawful harassment, which is a form of discrimination, is illegal under federal and state law. Where unlawful discrimination is found to have occurred, UNLV will act to stop the unlawful discrimination, to prevent its recurrence, to remedy its effects, and to discipline those responsible. Women, minorities, and veterans are encouraged to apply.

Title IX Statement

The University of Nevada, Las Vegas, does not discriminate on the basis of sex in any education program or activity that it operates. Non-discrimination on the basis of sex is mandated by Title IX of the Education Amendments of 1972 (20 U.S.C. 1681 et seq.) and the corresponding implementation regulations (34 C.F.R. Part 106). The University's commitment to nondiscrimination in its education programs and activities extends to applicants for admission and employment. Inquiries concerning the application of these provisions may be referred to: Michelle Sposito, J.D., Title IX Coordinator, University of Nevada,