OFFICE ASSISTANT - PART TIME

OFFICE ASSISTANT - PART TIME

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OFFICE ASSISTANT - PART TIME

Salary

$18.47 - $25.87 Hourly

Location

Houston, Texas

Job Type

Part Time

Job Number

39399

Department

Planning and Development

Division

Management Support Services

Opening Date

08/18/2026

Closing Date

8/25/2026 11:59 PM Central

• Description

• Benefits

• Questions

POSITION OVERVIEW

Applications accepted from: ALL PERSONS INTERESTED

Division: Management Services

Reporting Location: 611 Walker - 6th floor

Workdays & Hours: Part Time -VARIOUS*

Subject to change*

You are invited to bring your passion for public service and improving the Houston community to the Planning and Development Department as an Office Assistant. Join a dynamic Planning team that is actively working to improve the built and social environments of Houston. The work we do has a lasting impact on the future of our city.

Houston is a place where the cost of living is more than 25% below the top 20 metro average, and with no state income tax, home ownership is very achievable. As the fourth largest and most ethnically diversity city in the U.S., Houston has first-class access to medical care, recreation, food, festivals, sports, museums, and the performing arts.

ABOUT US

The City of Houston’s Planning & Development Department ( is a key player in the mayor’s efforts to improve public safety and infrastructure, enhance the quality of life, and maintain an efficient government that works for more than 2 million residents. Much like Houston itself, we are a culturally diverse team that is committed to improving Houston’s built environment. Our team draws and retains passionate, curious, life-long learners, and big picture thought leaders who make a difference every day by balancing the needs and interests of the community we serve. We strive to operate as a customer-focused, goal-oriented, and efficient organization. We treat ourselves, our partners, and our customers with respect while placing continuous learning at the center of our operations.

POSITION PROFILE:

The Part-Time Office Assistant provides administrative and operational support to ensure smooth office functions. This role assists with routine tasks, small projects, and front desk responsibilities, contributing to an organized and efficient work environment.

The ideal candidate is highly organized, detail-oriented, and proactive, with excellent communication skills and the ability to manage multiple priorities in a fast-paced environment. They are adaptable, dependable, and capable of working independently while providing exceptional administrative support during limited scheduled hours.

DESCRIPTION OF DUTIES / ESSENTIAL FUNCTIONS:

• Assist with Document Signature Collection: Support the routing of documents by obtaining required signatures in a timely and accurate manner.

• Assist with Department Communications: Monitor, prioritize, and respond to inquiries, maintaining accuracy and professionalism.

• Support Small-Scale Projects: Assist with short-term initiatives, including administrative tasks, data entry, and project coordination as assigned.

• Deliver Front Desk Services: Provide courteous and efficient reception support, including greeting visitors, answering calls, and directing inquiries appropriately.

DESIRED EMPLOYEE ATTRIBUTES

• Communication: Clear, professional written and verbal communication skills.

• Detail-Oriented: Strong accuracy and attention to detail in all tasks.

• Organized & Efficient: Ability to manage multiple priorities and meet deadlines.

• Problem-Solver: Resourceful and able to troubleshoot effectively.

• Adaptable: Flexible and responsive to changing priorities.

• Proactive: Self-starter with initiative and a focus on results.

• Team-Oriented: Collaborative and able to build positive working relationships.

WORKING CONDITIONS:

The position occasionally requires stooping or bending. Occasional very light lifting, such as three or four reams of papers or books (up to 20 pounds or an equivalent weight) may be required. There are occasional minor discomforts from exposure to less-than-optimal temperature and air conditions. The position may involve dealing with modestly unpleasant situations, as with occasional exposure to office chemicals and/or extensive use of a video display terminal.

This is a Planning and Development Department Position at the Tier III Level.

MINIMUM REQUIREMENTS

EDUCATIONAL REQUIREMENTS:

Requires a high school diploma or a GED.

Certification: May be required to pass a City administered typing test with a typing speed of 60 words per minute with no more than 6 errors.

EXPERIENCE:

One year of clerical or administrative support experience is required.

PREFERENCES

**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.

GENERAL INFORMATION

All duties and responsibilities may not be included in the above job description.

SELECTION/SKILLS TESTS REQUIRED:

The selection process will involve application review and/or interview. The department may administer a skill assessment.

SAFETY IMPACT POSITION:

No

SALARY INFORMATION:

Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

Pay Grade: 09

APPLICATION PROCEDURES:

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at:

To view your detailed application status, please log-in to your online profile by visiting: or call View phone number on click.appcast.io

If you need special services or accommodations, call View phone number on click.appcast.io. (TTY 7-1-1)

If you need login assistance or technical support call View phone number on click.appcast.io.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EOE EQUAL OPPORTUNITY EMPLOYER

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:

• Medical

• Dental

• Vision

• Wellness

• Supplemental Insurance

• Life insurance

• Long-term disability

• Retirement pension

• 457 deferred compensation plan

• Employee Assistance Program

• 10 days of vacation each year

• 13 city holidays, plus one floating holiday

• Compensable Sick Leave

• Personal Leave

• Flexible schedules

• Hybrid-Telework for eligible positions

• Professional development opportunities

• Transportation/parking plan

• Section 125 pretax deductions

• Dependent Care Reimbursement Plan

• Paid Prenatal, Parental and Infant Wellness Leaves

• Healthcare Flexible Spending Account

For plan details, visit

01

Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?

• Yes

• No

02

Are you currently an employee of the Planning and Development Department?

• Yes

• No

03

What is the highest level of education you have obtained?

• Less than High School

• High School diploma or a GED

04

How many years of clerical or administrative support experience do you have?

• Less than One year

• One year or more

• No experience

05

Describe a time when you provided exceptional customer service in a high-volume environment. What steps did you take to ensure a positive experience for the customer?

06

How do you handle difficult or frustrated customers while maintaining professionalism and resolving their concerns?

07

Give an example of a project or task where attention to detail was critical. How did you ensure accuracy and completeness?

08

What strategies do you use to minimize errors when managing multiple administrative tasks?

09

This position requires working under tight deadlines and handling multiple priorities. How do you organize your work to meet deadlines without sacrificing quality?

10

Share an experience where you successfully managed competing priorities in a fast-paced setting.

11

Describe a situation where you identified a problem or inefficiency and took the initiative to resolve it. What was the outcome?

12

How do you stay motivated and productive when working independently with minimal supervision?

13

How many years of experience do you have with managing equipment service requests (e.g. printers, basic hardware/software needs, phones) or resolving technical or office-related issues?

• Less than one year

• One year or more

• No related experience

14

Please describe your prior experience with office services managing equipment services request (e.g. printers, basic hardware/software needs, phones) or resolving technical or office-related issues.

15

Which software tools or systems have you used for scheduling, data entry, or document management?

16

Drafting and editing correspondence is part of this role. How do you ensure clarity and professionalism in written communication?

17

How many years of experience do you have in drafting and editing correspondence?

• Less than one year

• One year to less than two years

• No experience

18

How do you approach communicating complex information to individuals who may not be familiar with technical details?

19

Please confirm that you understand this is a PART-TIME position.

• Yes

• No

20

Are you open and willing to work Flexible hours?

• Yes

• No

Required Question