Office Specialist 2

Office Specialist 2

Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position. Equivalent required experience is based on full-time equivalent (40 hours per week). If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties. Typically, the starting salary is at the lower end of the salary range. For additional information please contact: Traci Reed at View email address on click.appcast.io. We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has "critical or security-sensitive" responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU's Employee and Labor Relations team at View email address on click.appcast.io. Accommodation and/or Accessibility Requests: Please reach out to the Search Chair with any requests or questions for accommodation and/or accessibility relating to the interview process. Alternatively, requests may be directed to the Office of Equal Opportunity and Access at View phone number on click.appcast.io. Due to funding, OSU will not sponsor immigration work authorization for this position (e.g., H-1B, etc.).

Position Information

Department - Ext Josephine Co Office (TEX)

Classification Title - Office Specialist 2

Job Title - Office Specialist 2

Appointment Type - Classified Staff

Job Location - Grants Pass

Benefits Eligible - Full-Time, benefits eligible

Employment Category - Regular

Job Summary - This recruitment will be used to fill one full-time Office Specialist 2 position for the Division of Extension and Engagement's Extension Josephine County Office at Oregon State University (OSU). This position will be located in Grants Pass, Oregon. This Office Specialist 2 (OS2) is a team member of the Oregon State University Division of Extension and Engagement's (division) Extension Service in Josephine County, Oregon. This position will have a supervisory team which includes the Community Relations and Program Manager, the designated regional Administrative Office Manager, and the Southern Regional Director. As a team member, this OS2 provides general administrative support, business and financial functions, program support, and digital communication support for the OSU Josephine County. The OS 2 must know all facets of the OSU Extension Josephine County Office and is expected to independently organize and prioritize a demanding and complex workload, monitor progress, and adapt to changing needs. This support includes providing excellent and empathetic customer service while engaging in culturally appropriate and inclusive communication. This individual assists the OSU employees in Extension Josephine County with ensuring that educational programming and outreach activities serve broad and diverse populations in an accessible and inclusive manner. This includes assisting the supervisory team with the civil rights and language/visual access obligations. The division has built the capacity and expectation for employees to use digital communications and technologies in the modern-day workplace. This reflects our demonstrable commitment to using digital communications tools and changing technologies as a primary way to raise Oregonian's awareness of and engagement with our organization, programs and resources. About Josephine: Josephine County is one of 36 counties in Oregon and is in south Oregon. Josephine County is known for its exceptional climate, beautiful scenery and abundant recreational opportunities. The OSU employees and trained volunteers of the OSU Extension Service in Josephine County work alongside local partners to provide educational workshops, activities, and services tailored to the unique industries, natural resources, and people in the Josephine County communities. About the division: The Division of Extension and Engagement (division) is core to Oregon State University's mission. The Division helps create real solutions and positive impact across Oregon and beyond. The division is aligned under the leadership of the Vice Provost for Extension and Engagement. More information about our division and its core units and initiatives is available on the division's website. Oregon State University strives to ensure that all educational programs, services, activities, and materials we offer to the public are identified, developed, delivered, and evaluated in an accessible, inclusive, equitable, and socially just manner. OSU division's educational programs, services, activities, and materials are available to all people. OSU division prohibits discrimination in all its programs, services, activities, and materials. All employees are responsible for and expected to comply with Civil Rights obligations and actively work to expand access to all eligible populations.

Why OSU? - Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS:•Top 1.4% university in the world•More research funding than all public universities in Oregon combined•1 of 3 land, sea, space and sun grant universities in the U.S.•2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties•7 cultural resource centers that offer education, celebration and belonging for everyone•100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates•35k+ students including more than 2.3k international students and 10k students of color•217k+ alumni worldwide•For more interesting facts about OSU visit: Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package: Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:•Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.•Free confidential mental health and emotional support services, and counseling resources.•Retirement savings paid by the university.•A generous paid leave package, including holidays, vacation and sick leave.•Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.•Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.•Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life. Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.

Key Responsibilities - 30% – Office administrative support Serves as the primary receptionist, providing excellent and empathetic customer service while engaging in culturally appropriate and inclusive communication. Answers the telephone, screens and directs calls, and takes messages. Returns voicemail in a timely manner. Assists callers and office visitors by providing accurate information and referring appropriate personnel. Manages sensitive information with confidentiality and discretion. Performs numerous office and organizational support tasks, and other assigned support tasks. Coordinates meetings, events, and conferences to include scheduling facilities, arranging for food and/or beverage service, and preparing necessary decorations and materials. Traveling/driving will be required for setting up events. Utilizes various software programs to create or update office manuals related to the office, programs or services, including writing, editing, proofing, and completing final drafts. Orders materials, supplies, publications, computers, etc., from cost-effective vendors. Retrieves and distributes mail; prepares program mailings; handles shipping and postage needs. Traveling/driving will be required. Assists the supervisory team with day-to-day facilities and safety issues, indicates need for repairs and improvements, and coordinates with appropriate county representative. 25% – Business functions Processes specialized records requiring reference to numerous guides, regulations, instructions, manuals, and/or precedents; and reviews materials for proper completion and accuracy against manuals and/or computer-generated reports. Processes invoices, deposits