Listing & Transaction Coordinator

Job Description

Job Description

Job Overview:

A residential real estate business has two sides to it. On stage (sales) and behind the scenes (administration and operations). As a Listing & Transaction Coordinator for the Terrence Murphy Team, you own the administration & transaction side of the business. The ideal candidate will be able to juggle multiple files, has an affinity for creating & following systems and streamlining work, and can work efficiently in a fast-paced environment, with ability to set priorities, meet deadlines, and work independently. This position requires a well-organized individual who is extremely detail-oriented, with a commitment to following the rules and following up, while being able to think creatively and pivot quickly as the team grows.

Essential Duties:

• Listing Coordination (taking a listing live on the MLS) & Transaction Coordination (Taking an executed contract A-Z to close)

• Act as a liaison between real estate agents, clients, attorneys, escrow companies, and mortgage brokers during the process of a real estate sale and effectively manage the administrative tasks involved in a sale including but not limited to:

• Ensure all signatures are present & information is filled out & addendums in place

• Order Inspections as necessary

• Order Surveys as necessary

• Order HW as necessary

• Handle amendment negotiations as necessary

• Coordinate with client, lender, title, team agent & co-agent throughout process

• Carry out contract fully through closing of the transaction

• Compliance of all docs with the Broker to ensure timely payment to the team agents

• Marketing

Miscellaneous Tasks

• Utilizing the Terrence Murphy Team Google Drive Road Map

• Implementing and documenting processes as needed

• Sign Inventory/Coordination
• Sending referral gifts
• Sending past client cards & gifts

Experience & Education:

• Bachelor’s Degree

• Two (2) years of administrative experience;

• Obtained real estate license or are currently pursuing

• Or an equivalent combination of experience and education

Working Environment & Physical Requirements:

This position requires frequent sitting, walking, standing, reading, seeing, speaking, hearing, listening, organizing, interpreting data and information, operating office equipment, typing using a computer keyboard, and viewing a computer screen monitor. The working environment consists of an indoor and climate-controlled setting the majority of the time, and activities occurring in an outdoor non-climate controlled setting are occasional.

Abilities:

• Ethics - Displays the highest levels of integrity, honesty, respect, and sound judgment at all times.

• Accountability - Takes ownership of own actions, decisions and contributions as a team member and as a leader within the organization.

• Customer Service Orientation - Delivers helpful, courteous, accessible, responsive and knowledgeable client-driven support to staff, clients, and others at all times.

• Decision Making - Evaluates information, data and resources, and identifies potential solutions to problems that support the strategic goals and objectives of the business, as well as the goals for developing a productive and safe working environment.

• Communication - Conveys verbal and written information using effective techniques and approaches that provide clarity, promote teamwork, and efficiency.

• Conflict Management - Resolves general disagreements and discrepancies by identifying the specific issue, and providing the appropriate resolution to support a safe, healthy and productive working and learning environment.

• Teamwork - Cooperates and works constructively with others to accomplish common goals and objectives, and treats others with respect and dignity by valuing the contributions of everyone.

• Initiative - Proactively identifies ways to contribute towards the goals and objectives of The Company, and takes proper action to address issues and opportunities.

• Time Management - Schedules and manages own time in order to fulfill priorities effectively and efficiently.

• Technical Knowledge - Applies proficient understanding and working knowledge of word processing, spreadsheet, electronic messaging, and database applications, systems, and technologies, as well as general office equipment.