Temporary Admin & Facilities Assistant - Part-Time

Administrative And Office Operations Support

Reporting to the HR & Facilities Manager, this temporary part-time role provides administrative and office operations support to ensure the Broomfield office runs smoothly and efficiently. During scheduled working hours, this position serves as the primary front desk presence, creating a welcoming experience for employees, guests, and vendors while supporting day-to-day office needs.

This is a hands-on role with a diverse mix of responsibilities. In addition to front desk coverage, the position supports office organization, filing, restocking supplies, facilities coordination, employee events, onboarding activities, and other administrative projects as business needs arise. The ideal candidate is organized, adaptable, service-oriented, and enjoys jumping in wherever support is needed.

Schedule

This is a temporary part-time position working approximately 15-20 hours per week. The anticipated schedule is Monday through Friday from approximately 11:00 AM to 3:00 PM.

Front Desk & Office Coordination

Serves as the main point of contact for employees, guests, and vendors, ensuring a professional and welcoming experience at all times. Manage visitor check-in, issue visitor badges, and assist with general inquiries. Support daily front desk coverage and help ensure smooth communication across the office. Coordinate daily office operations, including incoming/outgoing mail, package distribution, shipping needs, and postage management. Monitor and maintain office and kitchen supply inventory, placing orders as needed. Help ensure shared spaces such as kitchens, break areas, conference rooms, and common areas are clean, organized, and fully functional.

Facilities & Building Operations

Serve as the main point of contact for all facility-related needs for employees, vendors, service providers, and downstairs tenants. Coordinate and oversee day-to-day building operations to ensure a clean, safe, and fully functional workplace.

Act as the liaison for building maintenance, repairs, and service requests, ensuring timely resolution of issues. Coordinate with external vendors for facility services including cleaning, repairs, utilities, and building support needs. Monitor the overall condition of the office and proactively address or escalate facility concerns.

Support building access and security processes including key cards, visitor access, office entry procedures, and general security system oversight. Help ensure doors, alarms, and access systems are functioning properly and aligned with office protocols.

Administrative & HR Operations Support

Provide administrative support, including filing, document organization, scanning, and maintaining employee and company records. Assist with data entry and updates in HR and company systems. Support onboarding preparation, including workstation setup, access coordination, paperwork preparation, and welcome materials. Run employment verifications such as E-Verify and background check coordination. Assist with interview scheduling and candidate coordination as needed.

Office Events & Engagement Support

Assist with planning and coordination of office events, employee activities, and company gatherings. Support execution of all-hands meetings and internal events, including logistics, setup, materials, refreshments, and cleanup. Help coordinate employee recognition efforts, including birthdays, anniversaries, and internal communications that support employee engagement.

Qualifications And Skills

• 1-2 years of relevant experience or a degree with applicable project work.
• Excellent interpersonal communication skills. Strong verbal and written communication skills
• Must be professional and courteous.
• Must be able to maintain confidentiality.
• Proficient in Microsoft Office suite, Outlook preferred also.
• Positive and proactive approach to people and the business.
• Self-motivated and energetic individual with a strong work ethic.
• Must have strong organization skills.

Budget Qualifications

• To ensure all supplies and services have been bid by multiple providers to ensure fiduciary responsibility of company assets.

Work Environment

A collaborative, open space work environment located on the second of the 40,000 sq. foot facility located in Broomfield, Colorado. The workspace is in the upstairs Lobby area. There are approximately 40 Exxel employees in the Broomfield corporate facility, which houses multiple quiet telephone booths, an outside patio area, and a large employee breakroom for the employees' use.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations would be evaluated to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Other Duties As Assigned

This job description is an overview of the scope of responsibilities for this job and is not intended to be an inclusive list of job tasks and expectations. With the evolution of Exxel Outdoors, LLC, the responsibilities of this position may change. The job must be prepared to accept new responsibilities and transfer others.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Exxel Outdoors offers 3 Medical Plans, Dental, Vision, Life Insurance, programs for additional life insurance for self, spouse and family, critical illness, short-term disability, and pet insurance. Additionally, we offer an open work environment with telephone booths for privacy, and an expansive employee breakroom with an awesome view of the Flatirons. All employees receive 60% off MRSP on all our company websites, in addition to discount programs from any outdoor industry companies through Pro-Deals. Each year, every employee receives a $200 allowance to buy any company product, plus, you can still get the discount on any items purchased. In our corporate office, employees can bring dogs to work 2 days a week. Exxel offers a minimum of 80 hours vacation, and 7 days sick to all Full-time employees, prorated for Part-time employees, and for when the employee begins with the company during the year. Exxel invests in their employees by offering this benefit selection all employees in our Colorado market!

Salary range for this position is $19-21 an hour, based on education and prior experience.