Part Time Clerical & Personal Asst. - Small Architecture Firm

Job Description

Job Description

Job Summary

We are seeking an organized, detail-oriented Part Time Clerical & Personal Asst. for a Small Architecture Firm to join our team in North Richland Hills. In this role, you will play a vital part in our financial and administrative operations. You will oversee the billing process, track project budgets, manage accounts payable/receivable, and utilize Microsoft Office programs to keep our daily operations running smoothly. You will assist the owner as required.

Key Responsibilities

• Billing Clients: Prepare, review, and issue accurate invoices to clients based on project milestones and service agreements.
• Tracking Project Accounts: Monitor project-specific budgets, expenses, and burn rates to ensure financial targets are met.
• Accounts Payable & Paying Bills: Process incoming vendor bills, prepare payments (checks/transfers), and ensure all expenses are properly coded and documented.
• Client & Consultant Communication: Follow up on overdue accounts, reconcile billing discrepancies, and answer client/consultant billing inquiries via email or phone.
• General Clerical Administration: Create and format professional documents, spreadsheets, and emails to support project management and office operations.

Required Qualifications

• Proficiency in Microsoft Office Suite (Expertise in Microsoft Excel for tracking projects/budgets, 

Microsoft Word

• for correspondence , Teams and Outlook for client and consultant communications).
• Strong math, analytical, and problem-solving skills to reconcile billing errors and track financial data accurately.
• Excellent organizational and time-management skills with the ability to prioritize varying tasks.
• High School Diploma or equivalent; Associate’s degree in Business, Accounting, or a related field is a plus but not required.
• Previous experience in clerical, bookkeeping, or billing roles is preferred.

Quick Books

• Proficiency in Quick Books, 

Benefits (For Part-Time Employees)

• Competitive hourly pay ($15.00-$17.00/hr., depending on experience and ability)
• (Flexible schedule options available for part-time position).

 

\nCompany Description

CKG Architecture, Inc. is a small, architectural firm and offers growth and experience.
We are founded on the principles of employee appreciation and teamwork.
We focus on marketing for projects which are insulated from economic downturns.

Company Description

CKG Architecture, Inc. is a small, architectural firm and offers growth and experience. \r\nWe are founded on the principles of employee appreciation and teamwork.\r\nWe focus on marketing for projects which are insulated from economic downturns.