Grants Program Supervisor

Senior Grants Coordinator

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

Job Overview: In partnership with program, finance, and development teams in both Seattle, Spokane, and Missoula, the Grants Team works to leverage public and private funding opportunities through prospecting, proposal development, grants, and subaward contract management. IRC WA & MT's grant portfolio supports more than 10 program areas and includes over 100 funding streams. The Senior Grants Coordinator is primarily responsible for overseeing the full range of pre- and post-award activities required to prepare concept notes, proposals, and budgets, comply with internal approval processes, and align with compliance requirements of public agencies, private foundations, and other funders. Work is performed in collaboration with senior leadership, finance, programs, as well as HQ's technical assistance teams and awards and business development units. This position supervises a Grants Administrator and reports to the Sr. Manager, Development & Strategic Engagement.

Major Responsibilities:

• Grants Coordination
• Prospecting
• Proposal Development (Pre-Award)
• Grants Management (Post-Award)
• Supervision & Training
• Systems & Accountability

Key Working Relationships:

• Position Reports to: Sr. Manager, Development & Strategic Engagement
• Position Supervises: Grants Administrator
• Indirect Reporting: Deputy Director of Programs, Senior Management Team Other Internal and/or External Contacts: Internal: Program Leads across all program departments, Finance Manager, Deputy Finance Manager and Finance team, Development Manager and team, Resource Acquisition and Management team (HQ), Monitoring, Evaluation, and Learning (MEL) Manager External: Public funders at city, county, state, and federal levels; local/state partners and stakeholders; community service partners; corporate and foundation partners

Job Requirements:

Professional Experience:

• Significant (3+ years) professional experience in non-profit business development, proposal development, grant writing, grant management, or relevant areas required
• Demonstrated success with proposal development measured by number of proposals submitted and percentage of awards received
• Experience coordinating robust grant portfolio including proposal development, grant writing, grant management, funder compliance, reporting, and related areas of responsibility
• Proven ability to develop and maintain organized and streamlined systems for managing processes and tracking status and progress
• Formal grant writing training (certificate program, professional course, continuing education, etc.) strongly preferred.
• Certification or continuing education in project management and/or fundraising a plus
• Experience managing staff, coaching and training staff, and developing staff skills in areas of proposal development, project design, and grant management

Demonstrated Skills and Competencies:

• Excellent writing, research, and organizational skills
• Highly developed organizational skills and systematic process management ability
• Competence working in a multi-cultural environment with people from different backgrounds and levels of experience
• Familiarity with grants process of government funding agency(ies) (federal, state, and county/city level)
• Commitment to anti-racism and ongoing learning
• Familiarity with the Washington and/or Montana non-profit environment strongly preferred
• Understanding and comfort working with budgets and finance departments
• Ability to work autonomously in scheduling and prioritizing within tight deadlines and focus on high quality work product
• Self-directed but with strong interpersonal skills and the ability to work well within a team
• Ability to collaborate well and provide leadership, direction, partnership, and support
• Proficiency in Microsoft Office applications: Word, Excel, Outlook, and project management tools
• Comfort with web-based databases and platforms; ability to learn new systems quickly
• Excellence in written and spoken English
• Lived experience as a refugee or immigrant is preferred
• In lieu of lived experience, experience working with refugees and/or immigrants; cross-cultural or overseas experience accepted

Compensation: ($80,168.40 - $80,837.14). Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.

Working Environment :

• Flexible hybrid office environment (remote and in-office)
• Occasional travel to Spokane, Seattle, or Missoula (depending on home location) require

Professional Standards

All International Rescue Committee workers must adhere to the core values and principles outlined in IRC Way - Standards for Professional Conduct. Our Standards are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Safeguarding, Conflicts of Interest, Fiscal Integrity, and Reporting Wrongdoing and Protection from Retaliation. IRC is committed to take all necessary preventive measures and create an environment where people feel safe, and to take all necessary actions and corrective measures when harm occurs. IRC builds teams of professionals who promote critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients.