Secretary

The Archdiocese of St. Louis strives to teach and share our faith, serve others, and foster unity throughout the St. Louis area. Once a part of Kenrick-Glennon Seminary's campus, the Cardinal Rigali Center in Shrewsbury, MO is today the headquarters and curia (governing body) for the Archdiocese of St. Louis.

Job Summary

The Catholic School Secretary serves as the primary administrative support person for the school office and is often the first point of contact for students, parents, parishioners, visitors, and staff. The secretary promotes the mission and values of the Catholic Church and the school while providing professional, confidential, and efficient administrative services.

Job Responsibilities

Administrative Support

• Greet and assist visitors, parents, students, and staff in a welcoming and professional manner.
• Answer and direct phone calls, emails, and other communications.
• Maintain school records, files, and databases.
• Prepare correspondence, reports, newsletters, and other documents.
• Manage office supplies and equipment.
• Schedule appointments, meetings, and events.

Student and Family Services

• Maintain student attendance records and enrollment information.
• Process registrations, transfers, and withdrawals.
• Assist parents with school forms, policies, and procedures.
• Coordinate communication between families, faculty, and administration.

Financial and Clerical Duties

• Receive and record tuition payments, fees, and other school funds as assigned.
• Prepare deposits and maintain financial records according to diocesan and school policies.
• Assist with budget-related clerical tasks.
• Process purchase orders and invoices.

School Operations

• Support the principal and faculty with daily administrative needs.
• Coordinate substitute teacher arrangements when needed.
• Assist with school events, fundraisers, and special programs.
• Maintain calendars and facility schedules.
• Ensure confidentiality of student, family, and personnel information.

Catholic Identity and Mission

• Support and uphold the mission, philosophy, and teachings of the Catholic Church.
• Foster a welcoming, faith-filled environment for all members of the school community.
• Demonstrate Christian values in interactions with students, families, and colleagues.
• Participate in school liturgies, faith activities, and professional development as appropriate.

Job Requirements

• High school diploma required; associate's degree or higher preferred.
• Previous office, administrative, or school secretarial experience preferred.
• Proficiency in Microsoft Office, Google Workspace, and office technology.
• Strong organizational, communication, and interpersonal skills.
• Ability to maintain confidentiality and exercise professional judgment.
• Ability to multitask and work effectively in a fast-paced environment.
• Practicing Catholic preferred (or willingness to support the Catholic mission of the school, depending on diocesan requirements).

The Archdiocese of St. Louis is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion, gender, national origin, age, marital, parental, veteran or disability status.


Pre-Employment Screening
All candidates receiving an employment offer must submit a pre-employment screening. The screening will include criminal background check, Family Care Safety Registration, drug screen, employment and educational licensure/certification verification, health screening, and any other screenings deemed necessary for employment. Any offer would be contingent upon successful completion of any required screening.


Our Mission

We are a unique community-diverse in our talent, but unified in our drive to create together, face challenges together and grow together. Our values push us to empower, propel and inspire new ways of turning possibilities into realities. Our competencies define the behaviors that guide who we are, how we are inspired and how we inspire of others to succeed.

Benefits

Work/life balance is so important to the archdiocese. After all, our business is about making life easier and better-and we want that for you and your career just as much as our consumers and their day-to-day lives. That's why we offer flexible working times, remote working options, generous paid vacation increasing with service, and personal leaves of absence.

As well as being able to make the most of life at home, you'll also be able to contribute to the Archdiocese sponsored volunteer events. You can discover more about who we're working with near you, and you can always ask us more about this at events and interviews-we love to see how passionate our people are about giving back.