Accounting Specialist Shared Services

Job Title: Accounting Specialist – Shared ServicesDepartment: AccountingReports to: Accounting ManagerLocation: VacavilleIf applicableNumber of Direct reports: N/ABudget Dollars: N/ARevised: April , 2026Summary:We are seeking a detail-oriented and proactive candidate to join our Shared Services team. The Shared Services Coordinator supports Accounts Receivable (AR), Accounts Payable (AP) and general Accounting functions. This role plays a critical role in maintaining accurate financial records, ensuring timely collections and payments, and supporting the day-to-day financial operations of a manufacturing business.The ideal candidate thrives in a high-volume environment, has strong ERP experience (NetSuite preferred), and enjoys working cross-functionally across accounting, operations, sales and procurement.Key Responsibilities (55%)Accounts Payable (AP)Process high-volume vendor invoices in NetSuite, including review, validation, and accurate coding in compliance with internal controls and GAAPPerform 3-way matching (purchase order, receipt, invoice) and resolve discrepancies with purchasing and receiving teamsPrioritize invoices based on payment terms and discounts; prepare and execute vendor payments (ACH, wire, check runs) in accordance with payment schedulesReconcile vendor statements, investigate discrepancies, and resolve past-due or outstanding invoice issues in a timely mannerMaintain accurate and up-to-date vendor records and respond promptly to vendor inquiriesPrepare, review, and maintain AP account reconciliations, supporting month-end close with analysis and variance explanationsContribute to process improvements, cross-training initiatives, and ad hoc projects as neededProcess annual 1099 tax forms timely and accuratelyKey Responsibilities – (30%)Accounts Receivable (AR)Generate and issue accurate customer invoices in NetSuite, ensuring alignment with sales orders, shipping documentation, and established SOPsApply and reconcile incoming payments (ACH, wire, check), including review of remittance advice and resolution of unapplied or misapplied cashMonitor AR aging reports and actively manage collections, following up on past-due accounts and escalating delinquent balances in accordance with company proceduresSupport processing and matching of customer deductions related to promotional and non-promotional activitiesInvestigate and resolve billing discrepancies, disputes, and short payments in collaboration with cross-functional teamsPrepare and maintain AR account reconciliations, ensuring subledger-to-general ledgeraccuracy and month-end close supportMaintain customer account accuracy, including setup, updates to master data, and support for credit evaluations and account reviewsKey Responsibilities - Shared / Cross-Functional – (15%):Maintain accurate financial data within NetSuite ERPBuild and maintain strong relationships with internal departments, external customers and vendors to support payment cyclesSupport month-end close activities including journal entries, reconciliations and reporting supportAssist with audit requests and documentationPartner with:Procurement (raw fruit, packing materials)Operations (production and inventory)Sales (orders, pricing, deductions)Logistics (freight and shipment validation)Ensure compliance with internal controls and applicable food safety standardsAccountability – Personal Growth:Demonstrate professionalism discretion and sound judgement in all interactionsUphold confidentiality and integrity in handling financial, customer and vendor dataSupport company values and contribute to a collaborative and high-performing team cultureShow initiative in identifying areas for personal development and process improvementAccountability – Physical Demands:While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms and talk or hear.The employee is frequently required to sit. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawlThe employee will occasionally lift and /or move 10 to 25 pounds.Specific vision abilities required by this job include close vision, peripheral vision, depth perception and ability to adjust focus.Qualifications:Required4-6 years of experience in Accounts Receivable, Accounts Payable, or shared servicesHands-on experience with NetSuite ERPStrong understanding of accounting fundamentalsProficiency in Microsoft Excel (pivot tables, lookups, basic formulas)High attention to detail and accuracyPreferred:Experience in manufacturing, food production, or agricultureFamiliarity with inventory and cost accounting environmentsExposure to audit processes or compliance requirementsSkills & Competencies:Strong organizational and time management skillsAbility to manage multiple priorities in a deadline-driven environmentEffective communication and problem-solving abilitiesCollaborative mindset with cross-functional teamsWork Environment:Office-based role with regular interaction across operations and warehouse teamsFast-paced environment aligned with production schedules and seasonal demandOccasional extended hours during month-end close or peak seasonsKey Success Metrics:Timely and accurate invoice and payment processingReduction in aged receivables (DSO improvement)Vendor payment accuracy and cycle timeMinimal discrepancies and audit findingsWhy Join Us:Opportunity to work in a growing, essential food manufacturing industryCollaborative and cross-functional team environmentExposure to end-to-end financial operationsCompetitive compensation and benefits packagePosition Requirements:4-6 years of experience in Accounts Receivable, Accounts Payable, or shared servicesHands-on experience with NetSuite ERPProficiency in Microsoft Excel (pivot tables, lookups, basic formulas)High attention to detail and accuracyStrong understanding of accounting fundamentalsHighly Preferred: Experience in manufacturing, food production, or agriculture #J-18808-Ljbffr