Executive Assistant to Chief Financial Officer

Job Description

Job Description

Job Summary

Lend strength to Bethel Church of Redding by supporting the operational excellence, stewardship, and administrative

functions of the Finance Department. This position provides high-level administrative and organizational support to the

Chief Financial Officer (CFO) and Finance team, helping create efficient workflows and clear communication across

financial operations. The Executive Assistant manages scheduling, correspondence, board meeting preparation,

insurance coordination, donor support activities, and administrative systems while handling sensitive and confidential

information with professionalism and discretion. The ideal candidate is proactive, detail-oriented, adaptable, and

committed to supporting the vision and mission of Bethel Church through excellence in administration and stewardship.

Job Requirements

● Provide comprehensive administrative support to the CFO and Finance team

● Manage the CFO’s calendar, scheduling, meetings, and email communications

● Prioritize incoming requests and respond appropriately on behalf of the CFO

● Prepare materials and supporting documentation for board meetings

● Handle confidential correspondence and sensitive information with discretion

● Serve as a primary point of contact for phone calls, emails, and internal communication

● Process invoices, receipts, and related financial documentation

● Maintain organized digital filing systems and oversee document scanning/storage

● Coordinate insurance renewals, certificates of insurance, and claims correspondence

● Assist with audits, property tax matters, and welfare exemption processes

● Support donor correspondence through giving-related communications

● Coordinate team operations including meetings, reminders, mail distribution, and events

● Develop and maintain administrative systems and standard operating procedures (SOPs)

● Adapt to changing priorities and provide operational support as needed

● Perform additional administrative and operational duties as assigned

Minimum Qualifications

● High school diploma or equivalent required

● Minimum 3 years of administrative or executive support experience

● Strong organizational, administrative, and problem-solving skills

● Excellent verbal and written communication abilities

● Proficient in Microsoft Office Suite (especially Excel and Word) and Google Workspace

● Ability to manage multiple tasks and competing priorities effectively

● High level of professionalism, discretion, and confidentiality

● Strong attention to detail and follow-through

● Ability to work independently while also collaborating with a team

● Alignment with Bethel Church’s mission, values, and Statement of Faith

• This position does not qualify for sponsorship of work authorization or an employment visa, so candidates must be legally qualified to work in the U.S. to be considered for this position.

• Ability to meet the physical requirements of this position (see attached)

Preferred Qualifications

● Associate’s or Bachelor’s degree in Business Administration or related field

● Experience supporting executive-level leadership

● Experience in finance, accounting, nonprofit, or church administration environments

● Familiarity with insurance processes, audits, or donor management systems

● Experience creating and maintaining SOPs and administrative workflows

● Strong interpersonal skills with the ability to build positive working relationships

● Experience coordinating board meetings and preparing executive-level materials