Finance Specialist (103530)

Finance Specialist

The Accounts Payable Specialist ensures the accurate and timely processing of vendor payments while maintaining strong financial controls and positive vendor relationships. This role reviews and processes invoices and payment requests, reconciles accounts, resolves payment discrepancies, and ensures financial obligations are met. Serving as a primary point of contact for vendors, the specialist responds to inquiries, researches payment issues, and maintains accurate financial records to support compliance, fiscal accountability, and efficient business operations. Through strong attention to detail and effective communication, this position helps ensure smooth financial operations and timely payment processing.

Proficient use of computers and data entry

Reviews invoices for accuracy prior to processing

Processes invoices on a timely basis as received

Manual entry of Account Payable spreadsheets and invoices into computer system

Provides customer service via phone and email to operations and vendors

Scans invoices electronically into computer imaging system

Reviews Oracle for outstanding invoices and resubmits invoices for payment

Processes and research daily Account Payable/payroll mail and distribute

Ensures AP integrity through audit reports, data analysis, and collaboration with other team members

Maintains AP operations by following policies and procedures; reporting needed changes

Performs other duties as assigned

General Education Diploma or High School Diploma required

Associates degree or Technical Training, preferred

Relevant work experience in accounting and/or bookkeeping, preferred

Strong personal computer skills, including Excel and MS Office tools, spreadsheet, and database usage

Ability to utilize new tools and technologies in a rapidly changing environment

Strong analytical and problem resolution skills with high attention to detail, timeliness, and accuracy

Ability to multi-task

Knowledge of current industry trends, standards, and practices in the areas of economic and accounting principles

Ability to effectively and professionally communicate (verbal and written) with all levels of personnel internal and external to the company

Capability of working responsibly with highly confidential information and of maintaining composure under duress

Exercises independent judgment in carrying out the details of the work according to applicable regulations, company policies and procedures

Must be proficient in use of office equipment including, but not limited to telephone, computer, calculator, or copier

Strong customer service orientation

Proven analytical and problem-solving abilities

Ability to effectively prioritize and execute tasks in a high-pressure environment

Strong interpersonal and oral communication skills

Adept at reading, writing, and interpreting technical documentation and procedure manuals

Ability to conduct research into hardware and software issues and products as required

Ability to present ideas and solutions in user-friendly language

Highly self-motivated and directed

Keen attention to detail

All your information will be kept confidential according to EEO guidelines.

Equus Workforce Solutions is a leading provider of workforce development services in North America. With a dedicated and passionate team, Equus puts the industry's best practices to work by focusing on the development, design, and delivery of demand-driven workforce solutions.

When you join Equus, you can expect extensive learning opportunities and networking programs. But most of all you can expect to make a lasting impact on the lives of others.

At Equus we are strengthened by diversity. We are committed to providing a work environment in which everyone is included, treated fairly and with respect. Equus Workforce Solutions is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, age, pregnancy, sexual orientation, gender identity, ancestry, religion, national origin, veteran status, physical or mental disability, or reprisal or any other characteristic protected under state, federal, or local law.