Administrative Secretary III-26275806

Administrative Secretary III

The County of San Diego has current openings for Administrative Secretary III. Future salary increases are available. Administrative Secretary IIIs are responsible for providing personal and confidential secretarial assistance to executive-level management. In this position, you will answer telephone calls; prepare correspondence on behalf of the department, schedule appointments and maintain calendars; maintain administrative and confidential files; make travel arrangements; attend meetings and prepare minutes; run reports and queries in various software programs; and perform many other confidential and personal secretarial duties. The ability to interact effectively with all levels of County staff, representatives from outside agencies, and the public in a diplomatic manner is essential. There are current vacancies in the Department of Purchasing and Contracting and Health and Human Services Agency. This list may also be used by other County Departments for future vacancies.

The complete job description including minimum qualifications, working conditions, etc. for Administrative Secretary III.

Hiring process and timeline

The timeline for this recruitment is outlined below.

• Interviews, Job Offers and Background Process will begin in July 2026. (Current County employees may be exempt from the background process.)
• Pre-employment Medical Screening: Approximately 3 days following successful background investigation results.
• Anticipated Start Date: Start date will be based upon successful completion of medical screening or other mutually agreed upon date.

If you are not selected for this interview process, you may have the opportunity to compete for future vacancies.

Minimum Qualifications

1. Three (3) years of secretarial experience performing a wide range of personal and confidential secretarial duties; OR,
2. Three (3) years administrative support experience performing increasingly complex tasks and assignments that demonstrates discretion in decision-making, interacting and communicating with executives or board members, and a strong attention to details and organizational skills; OR,
3. At least one (1) year of experience as an Administrative Secretary II for the County of San Diego.

Blind Applicant Screening

The Department of Human Resources removes personally identifiable information from all new recruitments. This practice, called Blind Applicant Screening, will hide a candidate's personal information that could influence or bias a hiring decision. Personal information includes name, phone number, address, gender, age and race. This process will help contribute to a fair and equitable selection process leading to a more diverse and inclusive workforce. The most highly qualified candidates, based on the evaluation results, will be referred for an interview. Be sure to include your experience in meeting the minimum requirements in both the Work Experience section and the Supplemental Questionnaire section of the Application.

Conditions of Employment

As part of the County of San Diego's pre-employment process, prospective candidates will undergo a background check (including fingerprinting) and a pre-employment medical screening prior to beginning County employment. Additional types of background investigations may be conducted based on the job-related activities of the position. Current County employees may be excluded from this process.

Evaluation

The names of qualified applicants will be placed on a six (6) month employment list based upon scores received during the evaluation of information contained in their employment application and supplemental questionnaire. Please ensure all information is complete and accurate as the responses you provide on the supplemental application questionnaire will be reviewed using an automated evaluation system. If you are successful in the initial screening process your application will be reviewed individually to confirm that the information you provided is accurate and qualifying.

Accommodation

Reasonable accommodation may be made to enable individuals with qualified disabilities to perform the essential functions of a job, on a case-by-case basis.