Clerk, Record LPAC - Job # 8778

CLERK, RECORD LPACReports to: Coordinator of Bilingual/ESL EducationDept/School: BilingualWage/Hour Status: Non-exemptPrimary Purpose: Compiles all assessment, documentation and classification data for Bilingual/ ESL students in the district.QualificationsEducation: High school diploma or GEDSpecial Knowledge/Skills: Proficient in typing/word processing (minimum 35 WPM) and file maintenance skills. Effective communication and interpersonal skills. Ability to use personal computer and software. Strong organizational skills. Ability to perform basic arithmetic calculations. Effective oral communication in English and Spanish. Proper Telephone EtiquetteExperience: One to two years clerical file maintenance experience, keyboard and data entry skills.Major And Duties Responsibilities1. Maintain files and rosters of all Bilingual/ESL students in the district.2. Compile data sheets per campus with assessment, documentation and classification data for every Bilingual/ESL student.3. Provide updated information on program participants on a regular basis to Information Systems Department for PEIMS update.4. Maintain accurate count of Bilingual/ESL students in the district.5. Communicate regularly with campus contact person for information on Bilingual/ESL students.6. In conjunction with the compliance coordinator, visits campuses to conduct folder audits to ensure all required documentation is in the student LPAC folder.7. In conjunction with the compliance coordinator, conducts follow-up folder audits.8. Responds to requests for information on specific students by campus staff.9. Prepares and distribute all necessary forms to campuses.10. Provides scores to central database of all oral language proficiency student tests.11. Keeps data on students per campus current.12. Assists in preparing materials and snacks for compliance training.13. Performs other duties assigned by supervisor.14. Maintains confidentiality of information.15. Promotes good public relations through telephone courtesy.16. In conjunction with the compliance coordinator, reviews and updates forms as necessary for Bilingual Program.17. Assists in setup and take down of materials/equipment for training sessions.18. Picks up materials purchased locally at vendor/district warehouse and picks up and/or delivers materials to campuses within the district whenever necessary.Supervisory duties: NoneEquipment UsedComputer/Word Processor/LOTUS 1-2-3 Xerox Memory writer 6045/Word Processor 10-Key Calculator by touch. Copy Machine/Mimeograph IBM Wheel writer System Typewriter Telephone System LaminatorWorking ConditionsMental Demands/Physical Demands/Environmental Factors: Frequent walking, standing, stooping, bending and reaching. Occasional lifting and moving of moderate to heavy boxes. Repetitive hand motions. Work with frequent interruptions, and maintain emotional control under stress.