Senior Facilities Manager
Independence Pet Holdings
Established in 2021, Independence Pet Holdings is a corporate holding company that manages a diverse and broad portfolio of modern pet health brands and services, including insurance, pet education, lost recovery services, and more throughout North America.
We believe pet insurance is more than a financial product and build solutions to simplify the pet parenting journey and help improve the well-being of pets. As a leading authority in the pet category, we operate with a full stack of resources, capital, and services to support pet parents. Our multi-brand and omni-channel approach include our own insurance carrier, insurance brands and partner brands.
Job Summary
IPH is seeking a Senior Manager, Facilities who will be responsible for the strategic and operational management of IPH’s North American real estate portfolio – with physical offices in New York, Chicago, Scottsdale, Cleveland, Columbus, Oakville (Canada) and Miami. This role oversees lease administration, workplace operations, vendor performance, and capital planning while ensuring safe, secure, and high-performing work environments across all sites. The role includes direct line management of Facilities and Office Management staff across the region and close partnership with the IPH Risk team to enhance physical security protocols and reduce enterprise risk exposure.
Job Location: NYC, New York – US, Onsite
Main Responsibilities
Real Estate & Portfolio Management
All of our jobs come with great benefits including healthcare, parental leave and opportunities for career advancements. Some offerings are dependent upon the location of where you work and can include the following:
Please note that phone and video interviews or screenings may be recorded and transcribed using interview technology to support our recruitment process.
By continuing with the interview, you consent to this use.
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We believe pet insurance is more than a financial product and build solutions to simplify the pet parenting journey and help improve the well-being of pets. As a leading authority in the pet category, we operate with a full stack of resources, capital, and services to support pet parents. Our multi-brand and omni-channel approach include our own insurance carrier, insurance brands and partner brands.
Job Summary
IPH is seeking a Senior Manager, Facilities who will be responsible for the strategic and operational management of IPH’s North American real estate portfolio – with physical offices in New York, Chicago, Scottsdale, Cleveland, Columbus, Oakville (Canada) and Miami. This role oversees lease administration, workplace operations, vendor performance, and capital planning while ensuring safe, secure, and high-performing work environments across all sites. The role includes direct line management of Facilities and Office Management staff across the region and close partnership with the IPH Risk team to enhance physical security protocols and reduce enterprise risk exposure.
Job Location: NYC, New York – US, Onsite
Main Responsibilities
Real Estate & Portfolio Management
- Own and manage the North America real estate portfolio, including leased offices and subleased spaces.
- Lead lease administration including renewals, amendments, subleases, and critical date management.
- Partner with brokers, legal, and external advisors on transactions, site selection, and footprint optimization.
- Develop executive-level reporting on occupancy, costs, lease obligations, and portfolio risk.
- Oversee day-to-day workplace operations across North America, including building services, maintenance, janitorial, and office services.
- Establish consistent operational standards, playbooks, and service levels across all locations.
- Lead facilities vendor strategy including performance management.
- Ensure facilities support hybrid work, collaboration, and business continuity.
- Provide direct line management to Facilities and Office Management staff across North America.
- Set clear goals, accountability, and operating rhythms for regional and site-level teams.
- Coach, develop, and performance-manage team members to build a high-performing facilities organization.
- Partner with the IPH Risk team to enhance physical security protocols across all facilities.
- Support standardized security governance including access control, visitor management, and incident response.
- Coordinate remediation of identified risks with landlords, vendors, and internal stakeholders.
- Ensure compliance with health, safety, and regulatory requirements.
- Lead office buildouts, relocations, renovations, and closures from planning through execution.
- Partner with IT, People, Risk, and business leaders to deliver integrated workplace solutions.
- Drive change management and communications to support employee adoption
- Bachelor’s degree required; advanced degree or professional certifications preferred.
- Extensive experience in corporate facilities management, real estate, or workplace operations with multi-site responsibility.
- Proven experience leading and managing facilities and office management teams.
- Strong understanding of lease administration, vendor management, and workplace operations.
- Experience partnering with Risk or Security functions on physical security governance.
All of our jobs come with great benefits including healthcare, parental leave and opportunities for career advancements. Some offerings are dependent upon the location of where you work and can include the following:
- Comprehensive full medical, dental and vision Insurance
- Basic Life Insurance at no cost to the employee
- Company paid short-term and long-term disability
- 12 weeks of 100% paid Parental Leave
- Health Savings Account (HSA)
- Flexible Spending Accounts (FSA)
- Retirement savings plan
- Personal Paid Time Off
- Paid holidays and company-wide Wellness Day off
- Paid time off to volunteer at nonprofit organizations
- Pet friendly office environment
- Commuter Benefits
- Group Pet Insurance
- On the job training and skills development
- Employee Assistance Program (EAP)
Please note that phone and video interviews or screenings may be recorded and transcribed using interview technology to support our recruitment process.
By continuing with the interview, you consent to this use.
Text Messaging Notice
If you provide a mobile phone number, you may receive job-related communications via text message. Message and data rates may apply.
You may opt out of text communications at any time by replying “STOP.”
Vacancy posted 2 days ago
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