Project Compliance Assistant

Experience Level: 3-5 years Construction or Government Contracts

Industry Focus: Multi-Family Housing Construction

Company Overview
Pointe Wiregrass, Inc. is a Southeast-based construction firm that specializes in multi-family
housing. From our Dothan, Alabama office, we manage new construction and rehabilitation jobs
across Alabama, Georgia, Tennessee, and North Carolina with a commitment to excellence,
safety, and long-term client relationships.

Position Overview
We are seeking a dependable and detail-oriented Project Compliance Assistant to join our
Dothan, Alabama office. This role reports directly to the Project Compliance Coordinator and
plays a critical part in ensuring all subcontractor and vendor compliance is in place across all
construction jobs. The ideal candidate thrives in a fast-paced environment, communicates
effectively with internal teams and external partners, and brings strong experience in
construction or large subcontractor operations.

Key Responsibilities
Subcontractor Compliance
• Receive, review, and obtain approval for all construction job and insurance claim repair
orders/invoices.
• Collaborate with the project superintendent, project manager, and Director of
Construction to confirm proper division classifications and obtain all required invoice
approvals prior to payment processing.
• Confirm all subcontractor documentation in place prior to submission to accounting
department for payment processing, including:

• Executed subcontracts
• Schedule of values
• Change order support
• Various chargebacks for material, rental cost, damages
• Licenses and permits
• Insurance certificates
• Lien releases

• Work directly with subcontractors and superintendents to resolve discrepancies and
maintain accurate records.
• Scan all pertinent documents into document management system (Dropbox).

Vendor Compliance
• Confirm all vendor documentation in place prior to submission to accounting department
for payment processing, including:

• Valid W-9 on file
• Insurance certificates
• Properly coded and approved invoices
• Purchase orders or labor agreements

• Scan all pertinent documents into document management system (Dropbox).
Certified Payroll & Government Reporting
• Prepare and submit all certified payroll monthly and quarterly reports.
• Prepare and submit all Section 3 monthly and quarterly reports.
• Ensure compliance with government contract requirements and documentation standards.

Required Qualifications
• Experience in construction or large subcontractor environment (multi-family housing
experience a plus)
• Government contract experience may be considered in lieu of construction experience
• Experience with certified payroll
• Strong attention to detail and a dependable, team-first attitude
• Ability to work collaboratively with field and office personnel

Preferred Qualifications
• Knowledge of Elation Systems

What We Offer
• Competitive compensation based on experience
• BCBS Health & Dental; VSP Vision
• Company Paid Life Insurance and Short-Term Disability
• Voluntary Long-Term Disability
• Company 401k plan
• Opportunities for professional growth within a stable and expanding company
• Team-oriented work environment

Employment Type: Full Time
Years Experience: 3 - 5 years
Salary: $40,000 - $50,000 Annual
Bonus/Commission: No