Accounting Coordinator

Job Description

Job Description

We are looking for an Accounting Coordinator to support project-based financial operations and customer billing activities in Kansas City, Missouri. This role helps keep project accounting records accurate, ensures invoices and payments are handled promptly, and supports compliance documentation tied to construction work and material sales. The ideal candidate is organized, detail-oriented, and comfortable working with project teams, customers, and internal accounting partners to keep financial processes running smoothly.

Responsibilities:
• Prepare and issue invoices for construction projects and material sales, confirming charges are accurate and submitted on schedule.
• Coordinate with project and operations teams to develop material sale quotations and maintain proper pricing documentation.
• Review customer account activity, respond to billing inquiries, and help resolve discrepancies related to pricing or invoicing.
• Track outstanding receivables by customer account and assist with collection efforts to improve payment timeliness.
• Maintain daily payment logs for incoming funds received by wire, cash, credit card, and check to support accurate application of deposits.
• Monitor project cost information and update accounting records to help preserve the accuracy of financial data across active jobs.
• Gather and organize lien waivers, tax forms, and other required documentation to support regulatory and contractual compliance.
• Work closely with project managers, payroll, and accounting staff to ensure recurring financial tasks are completed consistently and accurately.• Experience supporting accounts receivable, billing, or invoice processing functions in an accounting environment.
• Proficiency with QuickBooks and confidence entering, reviewing, and maintaining financial data.
• Strong data entry accuracy and attention to detail when handling customer accounts and project records.
• Ability to manage multiple deadlines and maintain organized documentation in a fast-paced setting.
• Effective communication skills for working with customers and internal teams on billing and payment matters.
• Familiarity with construction accounting processes, including job cost tracking or project-related financial support.
• Basic understanding of payment application, collections follow-up, and supporting compliance documentation.