Legal Administrative Specialist

Introduction Delaware's Attorney General, the State's chief law enforcement officer, has a broad responsibility to combat crime, uphold civil rights, safeguard families, fight fraud, and protect consumers in the First State. In meeting this mission, Attorney General Kathy Jennings is supported by teams of talented lawyers and staff in the Criminal, Civil, Family, Fraud and Consumer Protection, and Civil Rights and Public Trust Divisions. Each of the more than 500 staff who work in the Office of the Attorney General are dedicated to serving all Delawareans with integrity and passion. Deputy Attorneys General, with critical support from criminal special investigators, victim service specialists, paraprofessionals, and administrative staff, prosecute criminal cases, enforce consumer laws, provide counsel to state agencies, ensure the public's access to open government, protect the abused, and much more. Summary Statement The Delaware Department of Justice is seeking exceptional, highly motivated individuals to join the Criminal Division as Legal Administrative Specialists in Sussex County. Legal Administrative Specialists at the Delaware Department of Justice play a vital role in supporting the work of the Criminal Division in Sussex County. The Criminal Division is responsible for prosecuting criminal offenses throughout the State and is comprised of several specialized units, including the Misdemeanor Trial Unit, Felony Screening Unit, Felony Trial Unit, and Special Victims Unit. Legal Administrative Specialists provide essential administrative and legal support to Deputy Attorneys General and staff within these units. Responsibilities vary depending on assignment but generally include preparing and maintaining legal case files and documentation; conducting criminal record checks; requesting police and investigative reports; typing and proofreading legal correspondence and documents; assisting with discovery preparation; scheduling and maintaining calendars; preparing subpoena lists; filing documents; and ensuring accurate and organized case records. These positions require strong organizational and communication skills, attention to detail, and the ability to manage multiple priorities in a fast‑paced environment. Legal Administrative Specialists also interact professionally with law enforcement, victims, witnesses, and members of the public and may provide back‑up coverage for the main Criminal Division Receptionist during absences. Unit assignment will be determined based on operational needs. This posting may close prior to the listed closing date if a successful candidate is identified. As part of the Department’s ongoing commitment to building a strong team of Legal Administrative Specialists, applications will be reviewed on a rolling basis and may be considered for current and future vacancies across all units within the Criminal Division in the Sussex County Office. This recruitment will remain open through August 21, 2026, to maintain an active and current pool of qualified candidates. Essential Functions Applies agency laws, rules, regulations, policies, and procedures in maintaining and processing agency information. Serves as a liaison with the public, clients, agency staff and others to exchange information and explain agency services, laws, rules, regulations, policies, and procedures. Assures effective coordination of operational functions for assigned unit/attorneys. Arranges for the delivery of legal paperwork. Types correspondence and legal paperwork. Schedules, coordinates, and confirms court dates, appointments, interviews, intakes, and meetings. Establishes tracking and monitoring systems and conducts follow up to ensure timely resolution of matters. Maintains and controls data and/or filing systems to ensure effective, accurate and easily retrievable legal documentation. Job Requirements for Legal Administrative Specialist I Possession of an associate’s degree or higher. Knowledge of legal terminology. OR One year of experience in coordinating office activities such as planning/coordinating meetings or conferences; tracking workflow and follow up; composing meeting notes; directing clients/customers; explaining services to the public and customers/clients; establishing or maintaining filing/record systems. One year of experience in document processing which includes reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies and procedures, resolve deficiencies, interpret information, and track and monitor activities. One year of experience in using standard computer software programs for word processing, spreadsheets or databases. Six months experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data. Knowledge of legal terminology. Job Requirements for Legal Administrative Specialist II Possession of a bachelor’s degree or higher. OR Three years of experience in coordinating office activities such as planning/coordinating meetings or conferences; tracking workflow and follow up; composing meeting notes; directing clients/customers; explaining services to the public and customers/clients; establishing or maintaining filing/record systems. Three years of experience in document processing which includes reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies and procedures, resolve deficiencies, interpret information, and track and monitor activities. Three years of experience in using standard computer software programs for word processing, spreadsheets or databases. Three years of experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data. Six months’ experience in legal terminology. Six months’ experience in interpreting laws, rules, regulations, standards, policies, and procedures. Job Requirements for Legal Administrative Specialist III Possession of a bachelor’s degree or higher. Two years of experience: Coordinating office activities such as planning/coordinating meetings or conferences; tracking workflow and follow up; composing meeting notes; directing clients/customers; explaining services to the public and customers/clients; establishing or maintaining filing/record systems. In document processing, which includes reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies and procedures, resolve deficiencies, interpret information, and track and monitor activities. Using standard computer software programs for word processing, spreadsheets or databases. Using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data. Preparing legal documents. Interpreting laws, rules, regulations, standards, policies, and procedures. OR Five years of employment with the Department of Justice in a similar capacity. OR Six years of experience in coordinating office activities such as planning/coordinating meetings or conferences; tracking workflow and follow up; composing meeting notes; directing clients/customers; explaining services to the public and customers/clients; establishing or maintaining filing/record systems. Six years of experience in document processing which includes reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies and procedures, resolve deficiencies, interpret information, and track and monitor activities. Six years of experience in using standard computer software programs for word processing, spreadsheets or databases. Six years of experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data. Four years of experience preparing legal documents. Four years of experience interpreting laws, rules, regulations, standards, policies, and procedures. Additional Posting Information This recruitment reflects our ongoing commitment to building a strong team of Legal Administrative Specialists. Applications will be reviewed on a rolling basis and may be considered for current and future vacancies across all units within the Criminal Division in the Sussex County Office. Please be sure to upload a recent copy of your resume as you complete the application process for this posting. This position is exempt from the State of Delaware Merit System. Conditions of Hire Employment is contingent upon satisfactory background checks. Direct deposit of paychecks is required as a condition of hire. Applicants must be legally authorized to work in the United States. This position is a classification organized under an exclusive bargaining representative (labor organization) that has been elected by employees as their representative for collective bargaining and other applicable terms and conditions of employment, in accordance with Title 29, Chapter 59 and Title 19, Chapter 13 and 16. While this position is now covered under a bargaining unit, a collective bargaining agreement is currently under negotiation, and terms and conditions of employment may be subject to change upon its ratification. Benefits May be eligible Loan forgiveness (State and Federal). State of Delaware healthcare plan. State of Delaware pension plan. Over 4 weeks of vacation per year. 3 weeks of paid sick leave per year. 12 weeks of paid parental leave. To learn more about the comprehensive benefit package please visit Accommodations Accommodations are available for applicants with disabilities in all phases of the application and employment process. To request an auxiliary aid or service please call View phone number on click.appcast.io. TDD users should call the Delaware Relay Service Number View phone number on click.appcast.io for assistance. The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression. #J-18808-Ljbffr