Administrative Assistant

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Job Title:
Administrative Assistant

Department:
Fisher College | Career Services

The Administrative Assistant 2 is the first point of contact for the Office of Career Management (OCM) and helps keep the office running smoothly day to day. Because the core of this role is staffing the OCM front desk and welcoming students, employers, and visitors in person, it is a full-time, fully on-site position. The role has three priorities: (1) front desk and reception management; (2) administrative support for OCM, including scheduling, office supplies, and routine purchasing and reimbursement requests; and (3) day-to-day guidance for the student employees who help staff the front desk. OCM professional staff remain responsible for hiring and supervising student employees.

Work Schedule: Full-time (40 hours per week), on-site in the OCM office Monday through Friday. Remote or hybrid work is not available for this position. Office hours are 8:00 a.m. to 5:00 p.m. during the academic year and 7:30 a.m. to 4:30 p.m. in the summer. There is no expectation of evening or weekend work.

Required Qualifications:

High school diploma or GED and 1 year of experience in an administrative role. Proficiency in Microsoft Office (Outlook, Word, Excel, and Teams). Strong customer service, interpersonal, and organizational skills. Ability to manage multiple tasks with competing deadlines and to work both independently and as part of a team.

Desired Qualifications:

Front desk or reception experience. Experience with university systems such as Workday or Handshake. Experience in a higher education office environment.

Additional Information:

The target hiring range for this job profile is $18.56 - $24.09/hr. The actual salary paid to an individual will vary based on multiple factors, including but not limited to education, years of experience, and internal equity.

Location:
Gerlach Hall (0250)

Position Type:
Regular

Scheduled Hours:
40

Shift:
First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

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The university is an equal opportunity employer, including veterans and disability.