Purchasing Administrator

Job Description

Job Description

Team JAS is seeking an organized, proactive Purchasing Administrator to support purchasing, supplier relationships, and material availability across our operations. This position sources aviation parts and components, negotiates pricing and terms, manages purchase orders, and coordinates with internal departments to ensure materials are available when needed.

The ideal candidate brings strong purchasing experience, attention to detail, and the ability to balance urgent requests with cost, quality, and compliance requirements.

This position works on-site at our Jacksonville, Florida facility. Remote and hybrid arrangements are not available.

Since 1986, Team JAS has provided aircraft component repair, overhaul, manufacturing, and distribution support to customers around the world. Our Jacksonville operation includes an FAA- and EASA-certified repair station, FAA-PMA manufacturing capabilities, inventory and logistics operations, and specialized support for regional and utility aircraft.

As part of Exchange Income Corporation, Team JAS combines the resources and stability of a larger organization with the collaborative environment of a specialized aviation company.

• Identify, evaluate, and negotiate with suppliers to secure competitive pricing, quality materials, and reliable delivery.

• Maintain strong vendor relationships, identify new sourcing opportunities, and support supplier performance evaluations.

• Prepare and process purchase orders based on departmental needs, operational priorities, and budget requirements.

• Track open purchase orders, monitor delivery schedules, expedite materials, and communicate changes to relevant stakeholders.

• Collaborate with Sales, Engineering, Finance, Manufacturing, and Quality to support material requirements and customer commitments.

• Monitor inventory levels of aviation components, consumables, and spare parts to prevent shortages, reduce lead times, and manage carrying costs.

• Serve as a centralized sourcing resource for the Sales Team, obtaining supplier pricing, availability, and lead times for customer requests.

• Prioritize time-sensitive sourcing needs, including aircraft-on-ground (AOG) situations and other urgent customer requirements.

• Analyze pricing trends, market conditions, and supplier performance to identify savings opportunities and supply risks.

• Establish and maintain vendor records in the ERP system in accordance with the Company Quality System.

• Ensure purchases are placed through approved vendors and follow company procurement procedures, aviation regulations, and industry standards.

• Maintain accurate purchasing, sourcing, quotation, contract, and certification records.

• Coordinate with Quality, Receiving, and Inspection personnel to resolve supplier rejections, returns, corrective actions, and deviations.

• Support product recalls, notification letters, and service bulletin activities as needed.

• Help consolidate the supplier base to build stronger, more effective vendor partnerships.

• A minimum of three years of experience in purchasing, procurement, or supply chain management, or a relevant educational background as outlined below.

• Strong negotiation skills and knowledge of aviation regulations, standards, and procurement best practices.

• Familiarity with aviation parts and materials, including original equipment manufacturer (OEM) sourcing and aftermarket suppliers.

• Proficiency with procurement software, inventory management systems, and Microsoft Office applications.

• Strong organizational skills and the ability to manage multiple priorities while maintaining accurate records.

• Clear, professional communication skills and consistent follow-through with suppliers and internal teams.

• Associate’s degree in Business Administration, Supply Chain Management, or a related field.

• Coursework in procurement, inventory management, or contract management.

• Relevant professional certifications, such as Certified Purchasing Professional (CPP), Certified Supply Chain Professional (CSCP), Certified in Production and Inventory Management (CPIM), or Certified Professional in Supply Management (CPSM).

• Accountable: You take ownership of your work and follow through on commitments.

• Proactive: You identify potential problems early and take action to resolve them.

• Detail-oriented: You maintain accurate records and follow established purchasing and quality procedures.

• Dependable: You demonstrate consistent attendance, punctuality, and timely task completion.

• Collaborative: You build positive relationships with coworkers, vendors, and customers.

• Responsive: You communicate confidently, listen carefully, and provide timely updates, especially when priorities change.

• Open to feedback: You welcome opportunities to improve your skills and performance.

• Work on-site at our Jacksonville, Florida facility.

• Occasional travel may be required to meet with suppliers, attend industry conferences, or visit aviation facilities.

• Flexibility in working hours may be necessary to support urgent procurement needs and operational requirements.

Our Culture
We believe our most valuable resource is our people! At Team JAS, we’re more than just a company; we’re a community where employees feel valued, supported, and inspired to do their best work. We strive to create a dynamic and stimulating environment where employees are motivated to give their best effort while enjoying the benefits of a balanced and fulfilling work experience.

• FREE employee health insurance

• 6% full-matching 401(k)

• Generous paid time off

• Paid holidays and floating holidays

• Dental and vision insurance

• Employee Stock Purchase Plan

• Parental leave

• Life and accidental death and dismemberment insurance

• Short-term and long-term disability coverage

• Legal plan options

If you bring purchasing experience, strong follow-through, and a commitment to quality, we encourage you to apply. Come grow with Team JAS!

Team JAS is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, or other characteristics protected by law.

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