Apprenticeship Administrator

Apprenticeship Administrator page is loaded## Apprenticeship Administratorlocations: Wilson (AR)time type: Full timeposted on: Posted Yesterdayjob requisition id: R-2478**COMPANY OVERVIEW**Moss is a national privately held construction firm providing innovative solutions resulting in award-winning projects. With regional offices across the United States, Moss focuses on construction management, solar EPC, and design-build. The company’s diverse portfolio encompasses a wide range of sectors, including luxury high-rise residential, landmark mixed-use developments, hospitality, K-12 and higher education, justice, solar energy and battery storage, and sports. Moss is ranked by Engineering News-Record as the nation’s top solar contractor and one of the top 50 general contractors. Moss prides itself on a strong entrepreneurial culture that honors safety, quality, client engagement, and employee development. Its employees consistently rank Moss as one of the best places to work.**POSITION SCOPE AND ORGANIZATIONAL IMPACT**Moss' Apprenticeship Administrator provides comprehensive administrative and program support to the Apprenticeship Manager, and the Moss Solar Apprenticeship Program. This is a fast-paced, high-visibility role requiring strong organization, initiative, attention to detail, and effective communication.The position collaborates closely with management, superintendents, apprenticeship coordinators, and apprentices to support day-to-day program operations, maintain compliance documentation, and ensure accurate tracking and reporting across key apprenticeship milestones. The role operates within a construction environment and is expected to become familiar with Moss processes, priorities, and field-driven timelines.**ESSENTIAL JOB DUTIES AND RESPONSIBILITIES****Administrative & Operational Support*** Support the Apprenticeship Manager and Senior Coordinator with scheduling, meeting logistics, travel coordination, invoices, and expense reports* Organize and execute logistics for internal meetings, trainings, and events (scheduling, materials preparation, note-taking, and follow-ups)* Act as liaison between the Apprenticeship Team and internal departments (Field Leadership, HR, Payroll, IT) to streamline operations and resolve administrative needs**Apprentice & Journeyworker Intake, Onboarding, and File Management*** Receive, organize, and prepare apprentice & journeyworkers applications for review by the Apprenticeship Team* Assist with onboarding for new team members in collaboration with HR and internal departments, ensuring proper documentation and system access* Maintain and upload apprentice files in compliance with applicable state and federal regulations and internal requirements**Tracking, Monitoring, and Reporting (explicitly added)*** Track and submit Related Technical Instruction (RTI) hours on TCP (or designated platform).* Monitor apprentice status changes (terminations, transfers, suspensions, completions) and update reports to keep the team informed* Reconcile updates received from apprenticeship coordinators and ensure tracking tools and reports remain current, accurate, and audit-ready* Support the Senior Coordinator in the preparation and submission of apprentice bonuses, including tracking eligibility and required documentation**Communications, Resources, and Program Support*** Assist with apprentice-facing communication regarding administrative steps, events, and key milestones* Contribute to the creation and maintenance of SOPs, templates, and internal resources* Manage swag inventory (tracking, reordering, and coordinating distribution to apprentices/events)* Perform other duties as assigned**EDUCATION AND WORK EXPERIENCE*** Strong attention to detail and ability to organize, prioritize, multi-task, and work independently* Professional written and verbal communication skills; strong interpersonal skills* Proficiency with Microsoft Office Suite* Demonstrated problem-solving skills with a focus on quality and compliance* Strong teamwork skills and ability to work in a collaborative environment* Ability to take initiative without waiting for direction* Willingness and desire to learn* Strong attention to detail and ability to organize, prioritize, multi-task, and work independently* Professional written and verbal communication skills; strong interpersonal skills* Proficiency with Microsoft Office Suite* Demonstrated problem-solving skills with a focus on quality and compliance* Strong teamwork skills and ability to work in a collaborative environment* Ability to take initiative without waiting for direction* Willingness and desire to learn* Bilingual (English/Spanish) preferred, with the ability to effectively communicate with Spanish-speaking apprentices and field teams. This includes translating program expectations, onboarding materials, compliance requirements, and providing ongoing support to ensure clear understanding of apprenticeship processes, training, and documentation**Preferred*** Experience supporting teams in a construction environment (understanding field schedules, jobsite priorities, and urgency-driven coordination)* Experience with tracking and monitoring program participants, status changes, and maintaining accurate reports (HR, training, compliance, or workforce programs)* Familiarity with apprenticeship programs, apprenticeship compliance, or related workforce development programs* Experience with RAPIDS / RAPIDS 2.0, RTI tracking, or similar systems (preferred, not required)**JOB TITLE:** APPRENTICESHIP ADMINISTRATOR**JOB LOCATION:** WILSON, AR**CLASSIFICATION:** FULL TIME – NON- EXEMPT – SALARIED**REPORTS TO:** APPRENTICESHIP MANAGER & SENIOR COORDINATORMoss is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. #J-18808-Ljbffr