Admissions and Housing Coordinator

Job Description

Job Description

Job title: Admissions and Housing Coordinator

Department: Academic Affairs and Student Life

Reports to: Associate Director of Recruitment and Admissions

FLSA: Non-Exempt

Work Schedule: 40 hours week, likely additional hours during move-in and move-out

Location: Virginia Theological Seminary - Alexandria, VA 22304

Admissions (Virginia Theological Seminary and The General Theological Seminary)

• Engage prospective students throughout the admissions and enrollment process
• Process admissions files and maintain accurate records
• Schedule admissions visits and assist in executing admissions-related programming at VTS.
• Maintain strict confidentiality in all admissions-related matters.
• Support admissions goals as established by the Associate Director of Recruitment Admissions
• Develop and maintain reports to monitor admissions metrics and outcomes

Student Housing (Virginia Theological Seminary Only)

• Serve as the primary resource for housing information, policies, and guidelines for current and prospective student
• Draft all housing assignments for incoming and current students for approval by the Associate Director of Admissions, Recruiting and Housing; provide finalized assignment lists to relevant departments
• Prepare and distribute welcome packages including keys (dormitory, apartment, and mailbox) and campus maps
• Assist in overseeing student move-ins and move-outs processes; assist in conducting walk-throughs of all student housing at least twice per academic year.
• Schedule fire drills and coordinate safety training for residential students
• Maintain accurate records in AlertAware, adding new students and spouses upon arrival and removing graduating students and families
• Prepare housing agreements; collect housing fees; maintain files of all signed agreements
• Maintain and verify renters' insurance documentation for all students residing in campus housing
• Ensure all required student paperwork is completed before matriculation and maintain onboarding materials

Student Employment (Virginia Theological Seminary Only)

• Partner with staff and faculty to identify and define student employment opportunities; post position descriptions on the HUB.
• Develop and implement student employment policies and procedures.

Qualifications

• Minimum bachelor’s degree or some college and no less than 3 years of higher education experience required.
• Familiarity with the Episcopal Church and discernment processes.
• Familiarity with learning management software required experience with Blackbaud preferred.
• Excellent organizational and communication skills, both written and oral.
• Ability to maintain strict standards of confidentiality.
• Proven ability to work collaboratively with a diverse team of administrative staff, faculty, and students.
• Ability to be self-directed, flexible, proactive and think creatively.
• Close attention to detail, and strong organizational and time management abilities
• Enjoy working with adult students and enjoy working in a collaborative educational environment.
• Proficiency in MS Office, database software, and strong computer skills

Virginia Theological Seminary is the largest of the accredited seminaries of the Episcopal Church. Founded in 1823, VTS prepares men and women from around the world for service in the Church, both as ordained and lay ministers. VTS offers a number of professional degree programs and diplomas, including a Master in Divinity (M.Div.), a Master of Arts, a Doctor of Ministry in Ministry, a Doctor of Ministry in Educational Leadership, a Doctor of Ministry in Christian Spirituality, and several non-degree programs. We are an Episcopal Seminary

Company Description

Virginia Theological Seminary is the largest of the accredited seminaries of the Episcopal Church. Founded in 1823, VTS prepares men and women from around the world for service in the Church, both as ordained and lay ministers. VTS offers a number of professional degree programs and diplomas, including a Master in Divinity (M.Div.), a Master of Arts, a Doctor of Ministry in Ministry, a Doctor of Ministry in Educational Leadership, a Doctor of Ministry in Christian Spirituality, and several non-degree programs. We are an Episcopal Seminary