Inventory Supply Coordinator, UofL Hospital, 7:30a-4:30p

Supply Coordinator

Primary Location: University Hospital - UMC

Address: 530 South Jackson Street Louisville, KY 40202

Shift: First Shift (United States of America)

Job Description Summary

About UofL Health: UofL Health is a fully integrated regional academic health system with five hospitals, four medical centers, nearly 200 physician practice locations, more than 700 providers, the Frazier Rehab Institute and Brown Cancer Center. With more than 12,000 team membersphysicians, surgeons, nurses, pharmacists and other highly skilled health care professionalsUofL Health is focused on one mission: delivering patient-centered care to each and every patient each and every day.

Job Description

Position Summary and Purpose the Supply Coordinator ensures that all areas assigned to them have the supplies they need. The supplies are managed through the MMIS system which the Supply Coordinator has a part in maintaining.

Essential Functions: Under the direction of the Supply Chain Manager, this position supports inventory management and:

• Processing of supply requisitions for assigned areas.
• Maintains the order guides and par carts within the MMIS for all assigned areas.
• Coordinates product conversions to ensure proper implementation for their assigned areas.
• Helps to coordinate supply storage changes with the department.
• Acts as a supply liaison for their assigned department handling a supply needs.
• Tracks orders to ensure that supplies are received in a timely and appropriate manner.
• Tracks backorders and follows up with purchasing and the department to get product in. This can include finding a different supplier or a different substitute product that meets the departments need.

Other Functions:

• Maintains compliance with all company policies, procedures and standards of conduct
• Complies with HIPAA privacy and security requirements to maintain confidentiality at all times
• Performs other duties as assigned

Additional Job Description

Job Requirements (Education, Experience, Licensure and Certification) Education: Bachelor's Degree (Preferred) Experience: Three (3) years inventory control, organization, identification in a warehouse environment (required)

Job Competency: Knowledge, Skills, and Abilities critical to this role:

• Proven knowledge of Warehouse Management System (WMS) functionality
• Demonstrated information research skills related to inventory management
• Exemplifies service excellence responsive, informs constituents of process, pleasant to work with, educates and provides timely, accurate information
• Displays strong organizational skills manages time effectively, keeps tasks appropriately prioritized and delegates appropriately; works proactively- anticipates and plans for problems before they arise; is able to perform work in a neat, efficient, well-coordinated, well communicated manner with a high degree of accuracy and professionalism
• Displays strong work ethic motivated, diligent, industrious and persistent in the workplace, stays on tasks to completion, works at a fast pace to ensure optimal efficiency; remains flexible ability to change directions, as needed, to ensure optimal outcomes
• Displays strong interpersonal skills can build effective, strong working relationships with employees, colleagues, management and vendors through trust, communication, and credibility; displays self-awareness and emotional intelligence, exercises sound judgement
• Language Ability: Must be able to communicate effectively in English in both verbal and written formats
• Reasoning Ability: Able to critically think through complex situations, process improvements, evidence-based practice. Able to assist others in applying critical thinking skills.
• Computer Skills: Strong knowledge Microsoft Office (Excel, Word, Outlook) Knowledge of Enterprise Resource Planning (ERP) preferred Understanding of or ability to learn Premier Connect Supply Chain, Spend Dashboard, Supply Chain Advisor (enterprise-based)

Additional Responsibilities:

• Demonstrates a commitment to service, organization values and professionalism through appropriate conduct and demeanor at all times
• Maintains confidentiality and protects sensitive data at all times
• Adheres to organizational and department specific safety standards and guidelines
• Works collaboratively and supports efforts of team members
• Demonstrates exceptional customer service and interacts effectively with physicians, patients, residents, visitors, staff and the broader health care community

UofL Health Core Expectation: At UofL Health, we expect all our employees to live the values of honesty, integrity and compassion and demonstrate these values in their interactions with others and as they deliver excellent patient care by:

• Honoring and caring for the dignity of all persons in mind, body, and spirit
• Ensuring the highest quality of care for those we serve
• Working together as a team to achieve our goals
• Improving continuously by listening, and asking for and responding to feedback
• Seeking new and better ways to meet the needs of those we serve
• Using our resources wisely
• Understanding how each of our roles contributes to the success of UofL Health