HR/Payroll Specialist

Job Description

Job Description

We are seeking a Human Resources Specialist (Entry - Mid Level) to join our HR/Payroll team and support the daily functions of the Human Resources department, with a primary focus on multi-state payroll processing, HRIS data accuracy, time and attendance, employee records, and payroll-related compliance. This role will work closely with Site HR teams, Finance, managers, and employees to ensure accurate and timely payroll administration while also supporting general HR functions as needed.

  Job Responsibilities Include:

• Process multi-state payroll and support HR compliance, with focus on California and Texas wage and hour requirements, overtime, final pay, leave coordination, and related employee recordkeeping.
• Process bi-weekly payroll for IDL/DL employees, including wages, overtime, shift differentials, deductions, adjustments, and payroll corrections.
• Review and validate time and attendance records, including missed punches, PTO, leave hours, holiday pay, overtime, meal/rest period exceptions, and other payroll exceptions.
• Maintain payroll change logs and ensure approved changes are accurately reflected in ADP, time attendance, and other HR systems.
• Prepare and review payroll and HR reports, including personnel rosters, overtime, compensation data, headcount, payroll variance, and other key HR metrics.
• Enroll new employees into ADP and time attendance systems, ensuring employee profiles, pay rates, departments, supervisors, shifts, and employment statuses are accurate.
• Prepare and process Personnel Action Forms (PAFs) for new hires, transfers, salary adjustments, position changes, and other employee data updates.
• Update and maintain employee leave balances, PTO accruals, unpaid leave records, and other payroll-impacting information.
• Respond to employee and manager inquiries regarding payroll, timekeeping, compensation, benefits deductions, PTO, leave balances, and related company policies.
• Support benefits administration, leave tracking, onboarding, employment verification, and employee records maintenance as they relate to payroll accuracy.
• Assist with performance evaluation and compensation adjustment processes by preparing payroll, compensation, and employee data for management review.
• Support employee relations matters, investigations, disciplinary meetings, and terminations as needed, including final pay coordination and related documentation.
• Collaborate with internal teams and external partners on immigration, employment verification, payroll status, and work authorization matters as needed.
• Review and track compliance with required training, work assessments, and other HR records.
• Perform other HR and payroll-related duties as assigned.

• Bachelor’s Degree in Human Resources, Business Administration, Accounting, Finance, or related field.
• 2+years of Human Resources, payroll, HRIS, or related administrative experience required.
• Hands-on payroll processing experience required.
• Hands-on California payroll processing experience strongly preferred.
• Familiarity with California wage and hour requirements, meal/rest periods, overtime, final pay, leave tracking, and payroll recordkeeping preferred.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Bilingual in Chinese and English preferred.
• Strong interpersonal, conflict resolution, organizational, time management, and prioritization skills.
• Strong attention to detail with the ability to meet deadlines in a fast-paced environment.
• Strong analytical and problem-solving skills.
• Ability to act with integrity, professionalism, and maintain confidentiality.
• Proficient with Microsoft Office Suite, especially Excel.
• Experience with ADP or similar payroll/time attendance systems preferred.
• Knowledge of payroll practices, wage and hour rules, overtime, PTO, leave tracking, and basic HR compliance preferred.

• Comprehensive benefits package including medical, dental, and vision insurance coverage.
• Basic life insurance, basic accidental death and dismemberment (AD&D) insurance and short-term disability coverage provided by employer.
• Supplemental life insurance, and long-term disability coverage options available.
• 401(k) with employer contribution and immediate vesting, subject to plan eligibility requirements.
• Personal, Vacation, and Holiday paid time off for all regular full-time emplo

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