Site Coordinator

Executive Administrative Assistant

Standard hours: Monday–Friday, 8:00 AM–5:00 PM (Overtime will be required during annual board meetings and special events)

Interview Type: Virtual and/or in-person (MUST come to interview in professional clothing or they will decline)

Job Description: This is a critical, customer-facing position serving as the primary point of contact for executive administrative teams, including C-suite executives. Responsibilities include event planning, conference room setup, coordination of special events, space management and relocations, reporting, and general administrative support.

Role Breakdown:

-70% Hospitality & Workplace Experience

-Conference room scheduling and setup

-Workplace walkthroughs and inspections

-Monitoring hoteling spaces, offices, and common areas

-Ensuring a best-in-class employee and visitor experience

-Identifying facility issues and submitting maintenance requests

-25% Administrative Support

-Managing service tickets

-Responding to employee requests

-Conference room reservations

-Space planning coordination and workplace support

-5% Executive Event Support

-Supporting four annual Board of Directors meetings

-Delivering an exceptional experience for executive leadership and guests

Ideal Candidate Profile:

-Hospitality, workplace experience, facilities, or office services background

-Strong executive presence and professionalism

-Comfortable interacting with senior leadership

-Exceptional customer service skills

-Able to thrive in a fast-paced, high-visibility environment

Parking is provided. Dress Code: Business casual