Assistant Project Manager

The Assistant Project Manager (APM) assists the Project Team with coordinating the activities of a project to ensure cost, schedule, document control and quality standards are met. Exercises independent judgment related to day-to-day administration of projects.

Responsibilities

• Is knowledgeable of and follows Company Standard Operating Procedures and Team Agreements.
• Is knowledgeable of construction principles, techniques and procedures.
• Must be able to read architectural/engineering plans and specifications.
• Always respects the client and maintain a “whatever it takes” attitude to addressing the client’s needs.
• Takes initiative in completing assignments and tasks. Assists other teams if necessary.
• Works both in the office and on the job site.
• Shares in jobsite staffing coverage including nights and weekends, if required.

Project Start-Up

• Review Owner contract and become familiar with terms & conditions.
• Distribute all short interval and overall of construction project schedules. Ensure subcontractors have the most up to date CPMs.
• Produce Phasing / Logistics plans with project manager (PM).
• Work to obtain all necessary permits as requested by the PM.
• Review drawings and specifications to become completely familiar with the project.
• Complete leveling sheets, scope review, and complete buyout as requested.
• Produce the Submittal Register.

Ongoing Projects

• Work with Project Administrator to ensure contracts, insurance, and bonds are current and received before subcontractor performs any work on site. APM to follow up on collection of all non-received documents and elevate any issues to the PM.
• Attend weekly project meetings as needed.
• Review project logs (RFIs, Submittals, PCOs) with Superintendent on a weekly basis.
• Pursue and monitor submittals and track deliveries of materials. Verify all submittals conform to plans & specifications.
• Collect and draft all project RFIs.
• Collect superintendent daily reports, weekly project pictures and safety documentation. Review for completeness and forward to PA to scan and save in project folder. Inform PM of deficiencies.
• Collect and distribute coordination drawings from appropriate subcontractors. Review drawings with Project Manager and Superintendent. Set up coordination meetings for PM to chair.
• Collect subcontractor change requests for review by the PM.
• Complete quantity take-offs as required.

Project Closeout

• Distribute all punch lists and follow-up as necessary to ensure timely completion of punch list work.
• Collect all required documents for certificate of occupancy and / or licensure (DPH requirements, affidavits, inspector sign offs, etc.).
• Assemble the close out matrix and review with Project Admin. Monitor progress of the collection of documents by the PA and address non-compliant subcontractor directly.

Physical Requirements

• Must be able to walk the job site including the ability to climb ladders and traverse uneven surfaces.
• Must be able to sit or stand for long periods of time for meeting attendance and computer work.
• Must be able to provide own transportation to job sites.

Necessary Attributes

• Core Values – Possess honesty, integrity and family values
• Strong work ethic – Must be able to set and achieve goals
• Dependable – Must consistently follow through on assignments and tasks
• Positive attitude – Creates a good environment for co-workers
• Self-motivated – Is constantly seeking new opportunities to learn, grow and lead
• Team Oriented – Makes the most out of collaboration
• Effective Communicator – Communication is clear and professional
• Flexible – Can adapt to changing situations in a positive manner