Finance & Operations Manager

Job Description

Job Description We are looking for a Finance & Operations Manager to oversee financial stewardship and daily operational effectiveness for a mission-driven organization in Los Angeles, California. This position combines hands-on accounting leadership with operational coordination, supporting budgeting, reporting, payroll administration, vendor oversight, and internal systems management. The ideal candidate brings strong nonprofit finance expertise, sound judgment, and the ability to keep both financial processes and office operations running efficiently in a hybrid work environment.

Responsibilities:
• Direct day-to-day accounting activities in QuickBooks, including transaction coding, class tracking, payment processing, and maintenance of reliable financial records.
• Complete monthly close activities by reconciling accounts, reviewing financial activity, and preparing accurate reports that support leadership decision-making.
• Monitor liquidity and cash position on an ongoing basis, providing clear visibility into available resources and upcoming financial needs.
• Partner regularly with program leaders to connect budgets and spending activity to operational goals, grant requirements, and event performance.
• Lead financial planning efforts by developing the annual budget, updating forecasts during the year, and analyzing variances between actual and planned results.
• Manage grant, contract, and event budgets from setup through closeout, ensuring expenses remain aligned with approved funding and reporting obligations.
• Prepare financial materials for board or committee review and facilitate recurring discussions on budget status, financial trends, and organizational performance.
• Oversee membership billing coordination, renewal-related financial processes, and system alignment between platforms such as Wild Apricot and QuickBooks.
• Support annual audit and tax preparation by organizing schedules, maintaining documentation, coordinating with external partners, and assisting with compliance reporting.
• Administer operational finance functions such as payroll support, contractor payments, vendor coordination, and resolution of day-to-day office or facilities needs.• 5+ years of experience in full-cycle accounting, bookkeeping, or finance operations, preferably within a nonprofit environment.
• Strong working knowledge of QuickBooks or QuickBooks Online, including reconciliations, accounts payable, accounts receivable, and monthly close procedures.
• Experience managing budgets tied to grants, contracts, memberships, or events, with the ability to track restricted funding accurately.
• Background in audit preparation, financial compliance, and reporting for funders, leadership, or board-level stakeholders.
• Familiarity with payroll processing, Form 1099 administration, and contractor or vendor payment workflows.
• Ability to analyze financial data, explain budget variances, and maintain dependable cash flow forecasting.
• Comfortable working across financial and operational responsibilities in a hybrid setting while coordinating with multiple internal and external partners.