Administrative Assistant # 26-19346

Job Title

Duration: 3+ Months Contract (Possible extension)

Monday-Friday, 8:30AM-5:30PM will work every other Saturday.

A typical day would like in this role: This individual will be responsible for answering inbound calls, scheduling, and confirming appointments, and providing clients with the necessary intake forms to complete their appointments.

This individual will be responsible for:

• Coordinating and setting up in-store and community events
• Stocking the coffee bar and replenishing water bottles
• Ensuring brochures and promotional materials are available for members
• Monitoring inventory levels and notifying management when supplies are running low

Skill sets/qualities: Microsoft skills Excel, Word, PowerPoint, etc. Scheduling capabilities / reporting, Professional written & Communication skills.

Responsibilities:

• Provides professional administrative support for a department. Functions include typing, verification of accuracy, copying, faxing, updating records, filing, ordering supplies, preparing travel arrangements, coordinating special projects, creating complex spreadsheets, and handling routine internal/external inquiries.
• May assist with ID administration requests, mail, monitoring staffing requisitions, or generating reports for statistical analysis and workload management.
• Types, edits, formats, reviews, and updates of various forms, correspondence, and documents. Prepare departmental invoices, charts, graphs, reports, spreadsheets, and confidential memos.
• Maintains area documents, files, binders, organizational charts, job descriptions, contacts, mailing lists, desk procedures, meeting and staff schedules, action item updates, and meeting minutes.
• Performs administrative functions such as maintaining coverage of phones, handling mail, ordering supplies, and making travel arrangements.
• Maintains follow up information. Coordinates with maintenance and housekeeping as necessary. Ensures adequate supplies are on hand at all times.
• Ensures that matters requiring attention in the absence of management are handled or referred to the appropriate person.

Skills:

• Strong verbal and written communication, organizational, and interpersonal skills. Ability to work independently. Required Software and Tools: Microsoft Office. Preferred Software and Tools: Proficient Access knowledge.

Education:

• Required Education Level and Degree Type: Associate degree or Two years of job-related work experience or a combination of education and experience equal to 2 years.
• Required Work Experience: 3 years administrative support experience.

About US Tech Solutions:

US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. By applying, you acknowledge that AI-assisted tools may be used during hiring.