Associate Director of Research Operations

Company DescriptionBy working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.Why join the Harvard Graduate School of Education?The Harvard Graduate School of Education (HGSE) is a diverse community of learners, teachers, and employees who are passionate about changing the world through education and striving for maximum impact in the field of education.Many choose to work at the Harvard Graduate School of Education because they believe in our mission and are excited by our vision for the future. We have a reputation as a great place to work, for our excellent leadership, and we are a strong community that values diversity. For more information about HGSE, its programs, research, and faculty, please visit: .Job DescriptionJob Summary: HGSE is a diverse community of learners, teachers, and employees who are passionate about changing the world by improving education. The Associate Director of Research Operations will be part of the Center for Education Policy Research (CEPR) at Harvard University. CEPR and its partners believe all students will learn and thrive when education leaders make decisions using facts and findings, rather than untested assumptions. Learn more at cepr.harvard.edu. Job-Specific Responsibilities: The Associate Director of Research Operations is responsible for the administrative operations of CEPR’s analytic team: allocating research staff across existing projects, ensuring that new project proposals have sufficient staffing, recruiting and onboarding new staff, coordinating with project directors to provide feedback to existing staff, identifying training opportunities for research staff, managing data use agreements and submissions to the Institutional Review Board. The Associate Director of Research Operations will report to the Executive Director and will work closely with the Faculty Director and Director of Research Initiatives for College and Career Success. They will also coordinate with CEPR’s other Associate Directors of Research. The Associate Director will be expected to develop workflows and systems to ensure that CEPR’s research remains compliant with data use agreements and human subjects’ research protections and is appropriately staffed. Job-Specific Responsibilities1. Research Pipeline & Resource Management (45%)The Associate Director will ensure that each project is appropriately resourced, coordinating across internal staff and external research partners to do so.Ensure that new project proposals are clear in scope and appropriately resourced to meet project timelines. Build and maintain a system for allocating staff, managing staff workloads, and project timelines. Inform hiring and pipeline management decisionsPartner with Directors of Research, Project Directors, and PIs to allocate staff, flag when staff are overburdened, and model tradeoffs when priorities conflict2. Operational Systems & Compliance (25%)The Associate Director leads operational process improvement and ensures the team remains in compliance with data use agreements and human research subject protections.Maintain a compliance calendar and coordinate adherence to requirements including data use agreements, IRB protocols, funder reporting deadlines, and data privacy standardsCoordinate with Harvard IT on computing needsDevelop and maintain standard operating procedures related to data handling, access controls, and use restrictions; serve as a point of escalation for compliance questions and incidents, connecting staff to appropriate institutional or legal resources3. Talent Development & Team Infrastructure (30%)The Associate Director owns the full staff lifecycle for the analytic team—from recruitment through offboarding.Coordinate recruitment logistics including job postings, candidate scheduling, and offer communication in partnership with HR and hiring managers; own onboarding infrastructure including checklists, systems access coordination, introductory materials, and 30/60/90-day frameworksLead offboarding for departing staff—knowledge transfer, systems access revocation, file organization, and continuity planning—and lead project close-out processes including archival, final documentation, and lessons-learned captureMaintain a living library of SOPs, process guides, and onboarding materials; develop and enforce documentation standards and facilitate team trainings as neededDevelop and manage early career pipeline opportunities, including internships, pre-doctoral programs, and related initiativesQualificationsBasic QualificationsBachelor's degreeAt least 5 years of progressive experience in research operations, program operations, project management, or a closely related fieldExperience working in or in direct support of quantitative social science researchDemonstrated success designing and managing operational systems—such as intake workflows, allocation models, or documentation ecosystems—in a research, academic, policy, or similarly complex environmentStrong systems-thinking skills: comfort identifying process gaps, designing solutions, and building for scaleExperience with project management platforms and workflow tools; comfort evaluating and adopting new operational platformsThe position is currently a hybrid position with 3 days in the Cambridge office and 2 days remote. Candidates must submit a resume and cover letter. Any applicant wishing to be considered for this position must indicate that they meet all the basic requirements in either the cover letter or resume.This position is a term appointment for one year from the date of hire, with a strong possibility of continuation. Additional Qualifications and Skills: Advanced degree in a relevant field (e.g., social science, public policy, information science, research administration, or related discipline)Experience with university-based research processes, including familiarity with sponsored research, IRB administration, and academic PI workflowsFamiliarity with research compliance frameworks (data use agreements, funder requirements, data privacy)Experience in resource management or staff allocationFamiliarity with project management tools such as Asana and no-code or low-code automation toolsExceptional organizational skills and judgment about prioritization under competing demandsStrong communicator with experience coordinating across researchers, PIs, administrative staff, and leadershipExperience supervising or formally mentoring at least one staff memberAdditional InformationAppointment End Date: One year from start of hireStandard Hours/Schedule: 35 hours per weekCompensation Range/Rate (including Shift Differential if applicable): $130,000 - $133,000 commensurate with experienceVisa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this positionPre-Employment Screening: Identity and EducationWork Format DetailsThis position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.Salary Grade and RangesThis position is salary grade level 058. Please visit  Harvard's Salary Ranges  to view the corresponding salary range and related information. BenefitsHarvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to: Generous paid time off including parental leave Medical, dental, and vision health insurance coverage starting on day one Retirement plans with university contributions Wellbeing and mental health resources Support for families and caregivers Professional development opportunities including tuition assistance and reimbursement Commuter benefits, discounts and campus perks Learn more about these and additional benefits on our Benefits & Wellbeing Page. EEO/Non-Discrimination Commitment StatementHarvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.SummaryType: Full-timeFunction: AdministrativeExperience level: Not ApplicableIndustry: Higher Education